Job Description:
1.Payment Processing:
- Prepare and submit payment/fund requests accurately and timely, including Advance Payment Request (APR), General Payment Request (GPR), Procurement Payment Information, Car Ownership Program.
- Ensure all submissions are properly entered into the system.
- Ensure payments are processed as per SOP/Guideline.
2.Policy & Document Management:
- Maintain and update the Human Capital (HC) Policy, SOP, and Guideline log.
- Follow up with relevant units to ensure timely completion and renewal before document expiry.
- Maintain agreement list and processing agreement in coordination with Legal and Procurement team.
- Handling and follow up employee related documents/correspondence as per SLA
3.Reporting & Analysis:
- Provide timely and accurate reports, including BOD Pack & HC Dashboard, Actual vs. Budget Cost, SOP/Guideline Status, Agreement List, Employee Medical Reimbursement, Assets/supplies monitoring log (transport voucher, stamp duty, etc), Other service-related reports.
4.HRMS Issue Handling:
- Monitor and follow up on HRMS-related issues and meeting outcomes.
- Maintain an updated issue log and ensure timely resolution.
5.Regulatory Compliance Support:
- Monitor and follow up on employee compliance activities such as Annual Declaration and other regulatory documentation.
- Ensure timely completion and submission by employees.
6.Employee Engagement & Welfare Monitoring:
- Monitor department welfare status across all employees.
- Assist departments with reimbursement processes and third-party payment coordination.
- Provide monthly reports on employee engagement costs.
Requirements:
- Bachelors degree in accounting, Human Resource Management, Law or a related field.
- Minimum of 5 years of relevant work experience.
- Strong relationship-building skills with vendors/suppliers and internal stakeholders.
- Experience in coordinating with government agencies (e.g., Immigration, Police, other regulatory bodies).
- Good understanding of general affairs principles.
