Position Summary
The Assistant Manager Accounts Payable (AP) will be responsible for managing the corporate AP function and ensuring accurate, timely, and compliant vendor payments. This role will initially oversee the corporate-level AP process and gradually lead the centralization of business unit AP functions into Corporate. The role requires strong leadership, process improvement mindset, and ability to build scalable systems for a growing multi-unit organization.
Key Responsibilities
Accounts Payable Operations
- Oversee day-to-day AP processes for Corporate, ensuring accurate and timely processing of invoices, staff reimbursements, and vendor payments.
- Review and verify invoices for appropriate documentation, approvals, and compliance with company policies.
- Ensure proper accounting treatment, coding, and posting of invoices to the ERP/financial system.
- Maintain AP aging reports and manage payment schedules to optimize cash flow.
- Ensure proper withholding tax, VAT, and compliance with Indonesian accounting and tax regulations.
Controls & Compliance
- Implement and enforce internal controls over AP to ensure accuracy, compliance, and fraud prevention.
- Ensure adherence to company policies, statutory requirements, and audit standards.
- Support statutory audits, internal audits, and group reporting requirements with timely AP documentation and reconciliations.
Business Partnering
- Act as the primary liaison with vendors, ensuring good relationships, timely issue resolution, and alignment with agreed payment terms.
- Collaborate with Procurement, Treasury, and Finance teams to ensure proper alignment of AP processes with overall business strategy.
- Provide financial insights on vendor spend, cost-saving opportunities, and payment terms optimization.
System & Process Improvements
- Drive automation and efficiency within the AP process through digital tools, workflows, and ERP system utilization.
- Develop and implement standardized AP policies and procedures across business units in preparation for centralization.
- Support the design and implementation of shared service/AP centralization model at Corporate level.
- Recommend improvements for reporting, reconciliation, and vendor management processes.
Future Centralization Responsibilities
- Lead the migration of business unit AP processes into Corporate, ensuring minimal disruption and smooth transition.
- Establish Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) for centralized AP operations.
- Build a scalable team structure and operational framework to handle group-wide AP transactions.
- Ensure effective communication with business units during and after centralization to maintain service quality.
