Executive Secretary

Requirements:

• Min. Age 18 yo
• Education Background Diploma (D3)/Bachelor (S1)
• Major: Secretarial Studies, Business Administration, Management, or related fields.
• Minimum 2 years of experience as a secretary or senior administrative staff, preferably in a manufacturing
• Fluent in English and Mandarin (spoken and written) mandatory.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experienced in managing important documents, executive schedules, and internal/external meetings.
• High integrity and able to maintain confidentiality of sensitive information.
• Professional appearance and behavior.
• Able to multitask and work under pressure.
• Willing to be placed in mill/site locations.

Job Description:

• Manage the Mill Heads schedule, including meetings, appointments, and business visits.
• Prepare meeting minutes in Bahasa Indonesia, English, or Mandarin as needed.
• Translate documents and facilitate verbal communication in English or Mandarin.
• Coordinate travel arrangements for the Mill Head (accommodation, transport, itinerary).
• Prepare administrative reports and other required documents for the Mill Head.
• Act as the liaison between the Mill Head and internal departments or external parties.
• Organize and maintain filing systems for confidential and important documents.
• Assist in coordinating with other departments to support the Mill Heads duties.
• Provide general administrative support as required by the Mill Head.
• Ensure all business and operational needs of the Mill Head are met efficiently and professionally.

Note: This Recruitment process is Free