Executive Assistant

5-7 Years

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Early Applicant

Job Description

Maintain and synchronize complex calendars, schedule appointments, and proactively resolve any scheduling conflicts.
Organize end-to-end travel itineraries, including flights, visas, accommodation, and ground transportation.
Take accurate Minutes of Meetings (MoM) and ensure all follow-up actions are completed by the relevant parties.
Ensure the Executive has all necessary documentation, such as briefing packs, tickets, and IDs, prior to travel or meetings.
Draft, format, and edit high-level correspondence, professional reports, and presentations.
Conduct research on behalf of the Executive for various business projects or personal interests.
Provide timely reminders for upcoming meetings, important deadlines, and other significant dates.

Minimum Qualifications

Minimum of 5 years of experience as a Personal Assistant, Secretary, or in a similar high-level administrative role.
Diploma degree in Secretary, Business Administration, Communications, or a related field is preferred.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Exceptional verbal and written communication skills in both Indonesian and English.
Proven ability to handle highly confidential and sensitive information with the utmost integrity.
A proactive can-do attitude with the ability to work independently and take initiative.