Senior Admin Officer

Key Responsibilities

1. Manage general office administration, including procurement of supplies, asset tracking, inventory control, and vendor coordination.
2. Oversee visa, KITAS, and work permit applications for expatriate staff, ensuring compliance with Indonesian immigration regulations.
3. Coordinate employee onboarding support, including workspace setup, equipment allocation, and administrative orientation for new hires.
4. Act as the liaison for office leasing and facility matters, including contract negotiation, renewal, and landlord communication.
5. Organize and implement company culture initiatives and employee engagement activities, such as team events, celebrations, and CSR efforts.
6. Provide comprehensive administrative support to the Country Head, including meeting coordination, travel arrangements, and expense reporting.

Requirements

• Bachelors degree in Business Administration, Management, or related field
• Minimum 35 years of experience in office administration, with around 12 years in a supervisory role
• Experience in procurement, visa handling, and asset management preferred
• Strong interpersonal and communication skills
• High level of integrity, responsibility, and attention to detail
• Fluent in Bahasa Indonesia and proficient in English (both written and spoken)
• Proficient in Microsoft Office and administrative tools

Preferred Qualifications

• Familiarity with Indonesian labor law and immigration regulations
• Proficiency in Mandarin is an advantage.
• Experience working in multinational companies or cross-cultural environments
• Ability to manage multiple tasks and deadlines under minimal supervision