We are seeking a highly skilled and organized individual to join my client as a Legal and Corporate Secretary. The successful candidate will provide essential administrative support to our legal department and executive team, ensuring smooth day-to-day operations and compliance with legal requirements. This role requires a detail-oriented professional with excellent communication and organizational skills.
Responsibilities:
- Legal Support:
- Assist in drafting, editing, and proofreading legal documents, contracts, and agreements.
- Manage and organize legal documentation, maintaining an efficient filing system.
- Conduct legal research and gather relevant information to support legal decision-making.
- Corporate Governance:
- Coordinate and prepare materials for board meetings, ensuring timely distribution to stakeholders.
- Maintain corporate records, including minutes, resolutions, and other essential documents.
- Assist in compliance with corporate governance policies and regulatory requirements.
- Administrative Duties:
- Manage the executive's calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute internal and external communications on behalf of the legal and executive team.
- Handle incoming calls, emails, and inquiries, redirecting them as necessary.
- Contract Management:
- Track and manage contract lifecycles, including renewal dates and key milestones.
- Work closely with various departments to ensure contracts align with organizational goals and legal requirements.
- Collaborate with external parties, including clients, vendors, and legal counsel.
- Compliance and Risk Management:
- Stay informed about changes in laws and regulations affecting the company.
- Assist in the development and implementation of compliance programs.
- Identify potential legal and compliance risks and propose strategies to mitigate them.
Qualifications:
- Bachelor's degree in Law, Business Administration, or a related field.
- Proven experience as a legal secretary, corporate secretary, or similar role.
- Strong knowledge of legal principles, corporate governance, and contract management.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and legal research tools.
- Exceptional organizational and multitasking abilities.
