TRAVEL & FORMALITIES OFFICER

Responsibilities:

• Manage end-to-end travel and accommodation arrangements (flight bookings, hotels, local transportation, and travel itineraries).
• Evaluate and select travel options to ensure cost and time efficiency.
• Handle travel documents and formalities, including passports, visas, travel insurance, and required permits.
• Ensure all travel processes comply with company policies and applicable regulations (immigration, customs, etc.).
• Coordinate with internal stakeholders and external parties (travel agents, airlines, hotels, embassies, etc.).
• Handle travel changes or issues such as rescheduling, cancellations, and emergency support.
• Manage travel administration, including expense reports, reimbursements, and supporting documentation.
• Maintain and implement SOPs related to travel and formalities.

Requirements:

• Minimum Bachelor's Degree.
• Minimum 3 years of experience in travel management, travel coordination, formalities or related administrative roles.
• Strong understanding of visa processes and international travel documentation.
• Good communication, coordination, and negotiation skills.
• Detail-oriented, well-organized, and able to work under pressure and tight deadlines.
• Experience with booking systems or travel management tools is an advantage.
• Willing to work outside regular working hours when required
• Willing to be hired under a third-party arrangement.