Procurement Administrator

Company Description

Bentuk Ruang, established in 2000 and initially based in Jakarta, has grown into a leading full-service interior design and construction firm, now expanding our reach to Bali. With over two decades of experience, we specialize in transforming various spaces, including luxury residences, commercial spaces, and governmental buildings. Our approach is guided by our motto, 'Tastefully Done,' ensuring quality, creativity, and attention to detail in every project. We collaborate closely with clients to understand their unique needs and vision, from initial concept to completion, creating spaces that are visually striking and purposefully designed.

Role Description

As we continue to expand our projects, we are seeking a Procurement Admin to strengthen our operations and ensure smooth project execution. This role is responsible for supporting the end-to-end procurement process, from sourcing and vendor coordination to documentation and delivery tracking. The ideal candidate is detail-oriented, organized, and proactive, with a strong sense of accountability in managing deadlines, budgets, and supplier relationships. This is a role for someone who thrives in a structured environment, can handle multiple priorities, and takes pride in ensuring that every project is equipped with the right materials at the right time.

Key Responsibilities

• Assist in sourcing, comparing, and procuring materials, furniture, fixtures, and construction-related items.
• Prepare and process purchase orders, quotations, and supporting procurement documents.
• Maintain accurate procurement records, supplier databases, and price lists.
• Track purchase orders, deliveries, and inventory to ensure timely supply for ongoing projects.
• Coordinate closely with designers, project managers, and site teams to align procurement with project needs.
• Liaise with suppliers and vendors to negotiate pricing, timelines, and quality standards.
• Support administrative tasks including invoice checking, filing, and procurement reporting.
• Ensure compliance with company procurement procedures and contribute to process improvements.

Requirements & Expertise

• Minimum 1-3 years of experience in procurement, supply chain, or administration (preferably in construction, interior design, architecture, or related industries).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with basic inventory/ERP systems.
• Strong communication and negotiation skills with vendors and internal teams.
• High attention to detail and problem-solving skills.
• Fluent in Bahasa Indonesia; English proficiency is an advantage.

Preferred Qualifications

• Prior experience handling construction or interior design materials.
• Knowledge of procurement processes and cost control.
• Familiarity with furniture, finishes, and construction supply chains.
• Experience supporting on-site project coordination.

Why This Role

As Procurement Admin, you will be at the core of our project delivery process, ensuring that every material and resource is in place for successful execution. This role offers the opportunity to work in a fast-paced, design-focused environment while contributing directly to the quality and efficiency of our projects.

To Apply

Apply directly via LinkedIn or send your CV and a short cover letter outlining your relevant experience to [Confidential Information].We value candidates who are detail-driven, reliable, and proactive in supporting project excellence.