Personal Assistant to the Board of Directors

Job Description

• Calendar & Schedule Management

Manage and coordinate the Board of Directors schedules, appointments, and travel itineraries.

Prioritize activities and ensure scheduling runs smoothly without conflicts.

• Communication & Coordination

Serve as the main liaison between the Board and internal/external stakeholders.

Draft, review, and manage professional correspondence such as emails, memos, and letters.

• Meeting Preparation & Documentation

Prepare meeting materials (presentations, reports, briefing documents).

Take clear and comprehensive Minutes of Meeting (MoM).

Track follow-ups and ensure timely execution of action items.

• Administrative & Document Management

Organize and secure confidential company and executive documents.

Handle administrative tasks including filing, approvals, and internal documentation.

• Project Support & Monitoring

Assist the Board in monitoring progress of ongoing initiatives.

Provide regular updates, reminders, and escalate issues when necessary.

• Travel & Event Coordination

Arrange domestic and international travel, including tickets, accommodation, and itineraries.

Support executive events, business trips, and external engagements.

• Executive & Personal Assistance (as needed)

Provide personal support that helps improve the Board's efficiency and productivity.

• Confidentiality & Professionalism

Maintain strict confidentiality regarding sensitive company and executive information.

Requirements

Hard Skills

• Min. 1 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong skills in organizing, scheduling, and task prioritization.
• Proficient in Microsoft Office and Google Workspace.
• Able to produce clear, structured Minutes of Meeting.
• Basic analytical skills for preparing summaries and reports.
• English proficiency is a plus

Soft Skills

• Highly organized, detail-oriented, and reliable.
• Proactive, responsive, and able to manage tight deadlines.
• Strong interpersonal and communication skills.
• High level of discretion, integrity, and trustworthiness.
• Able to multitask and work effectively under pressure.
• Professional and positive attitude.