Personal Assistant for Executive

3-5 Years

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Early Applicant

Job Description

Manage complex, ever-changing calendars including scheduling internal and external meetings, board sessions, and personal appointments
Act as the primary point of contact between the executive(s) and internal/external stakeholders
Screen, prioritize, and respond to correspondence (emails, calls, messages) on behalf of the executive
Prepare and distribute briefing materials, presentations, reports, and meeting agendas
Record and circulate accurate minutes of meetings and follow up on action items
Handle confidential documents and sensitive information with the utmost discretion
Liaise with internal departments, board members, and high-profile external parties professionally
Assist with personal tasks and errands as directed by the executive
Manage personal appointments, family scheduling, and lifestyle coordination as required

Minimum Qualifications

Bachelor's degree in Business Administration, Communications, or a related field (preferred)
Minimum 35 years of proven experience as an Executive Assistant or Personal Assistant, specifically supporting C-Level or Senior Leadership
Demonstrated ability to step into a role quickly and operate independently with minimal handover time
Exceptional organizational skills with the ability to manage multiple priorities under pressure
Strong written and verbal communication in both formal and informal settings
High proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Google Workspace)
Excellent time management and ability to meet tight deadlines
Sharp problem-solving and anticipatory thinking identifying needs before they arise
High level of emotional intelligence and interpersonal skills
Absolute discretion and confidentiality in all matters