Personal Assistant

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

Responsibilities

• Organize the CEO's daily meeting schedule, agenda, and activities
• Remind the CEO of agendas, deadlines, and priority needs
• Prepare necessary documents, reports, and meeting materials
• Assist in compiling meeting minutes and following up on discussion results
• Manage email correspondence, letters, and other professional communications
• Maintain the confidentiality of company and board data and information
• Assist with the administration of office operations
• Manage and archive General Affairs documents
• Assist in monitoring stationery, office facilities, and inventory needs
• Coordinate with vendors regarding office operational needs
• Assist in the administration of invoices, reimbursements, and GA vendor payments
• Assist in monitoring office facility maintenance

Qualifications

• Minimum D3/S1 in Administration, Management, Communication, or related majors.
• Minimum 1–2 years of experience as a Personal Assistant, Secretary, Administrative Staff, or related position.
• Fresh graduates with relevant organizational/internship experience are welcome.
• Familiar with administration and documentation, arrange the calendar & schedule management, operating Ms. Office/Google Workspace, preparation of minutes and archiving of documents.