Location: Bali, Indonesia
Job Type: Full-Time
Who we are
Seven Clean Seas builds Ocean Impact Projects and empowers communities to turn the tide on plastic pollution. We work with businesses and individuals to co-create sustainability initiatives following the Measure, Reduce, Offset, and Engage framework. A large part of what we do is engaging with businesses to engage employees in the plastic pollution issue. Notable clients and projects include The Economist, Microsoft, Lo Bros, LUNAR, and the FIFA World Cup 2022 Qatar, amongst others. Why Because the sea is f**king awesome!
The Role:
Seven Clean Seas is seeking a versatile and detail-oriented Office & Administrative Coordinator to join our dynamic team. This position will play a pivotal role in managing administration, office facilities, human resources support, logistics, and general office duties, including cross-departmental administrative assistance. The ideal candidate will be proactive, organized, and possess a strong ability to multitask in a fast-paced environment.
Responsibilities:
1. Petty Cash Management:
- Responsible for the use and accurate recording of the office petty cash.
- Prepare regular and transparent reports of petty cash usage.
2. Merchandise & Credit Inventory:
- Manage and monitor merchandise inventory stock.
- Record incoming and outgoing inventory items and generate inventory reports.
- Support credit issuance process for clients.
3. Staff Onboarding & HR Administration:
- Support HR with recruitment, job posting and screening.
- Create employment contracts
- Handle the administrative onboarding process for new employees.
- Manage BPJS Health and Employment registration and documentation for staff.
4. Labor Compliance & Contracts:
- Register and report PKWT (Fixed-Term Employment Contracts) to the Ministry of Manpower (MOM) or other relevant authorities.
5. Office Maintenance & Facilities:
- Oversee office maintenance tasks and coordinate with vendors or technicians as needed.
- Manage office parking access and general facility arrangements.
6. Visa & External Work Support:
- Provide administrative support for visa applications, KITAS, and compliance- related when needed.
- Coordinate workspace-related matters such as member agreements, key access, and logistics (e.g. loading/unloading).
7. Travel & Logistics:
- Handle flight and accommodation bookings for business or official trips.
- Manage shipping and delivery-related tasks as required.
8. Purchasing and Procurement:
- Perform procurement and purchasing for office supplies and operational needs.
- Liaise with suppliers and vendors based on internal procedures.
- Assist vendor agreements.
9. Document Management:
- Ensure systematic filing and archiving of company documents for easy retrieval.
Qualifications:
- Minimum Diploma (D3) or Bachelor's Degree in Administration, Management, or related fields.
- At least 1 year of experience in office administration or general affairs.
- Highly organized, detail-oriented, and capable of multitasking effectively.
- Excellent organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and collaboratively in a team environment.
- Fluency in English; additional language skills are a plus.
