General Affairs Sr Lead - Jakarta

As a GA Team, you will be responsible for managing factory facilities and operational support by overseeing maintenance, vendor services, asset and procurement administration, budget control, and basic IT infrastructure to ensure safe and efficient plant operations.

What will you do

1. Manage and ensure factory facility operations (buildings, work areas, utilities, operational vehicles, and general facilities) run properly, safely, and effectively to support production activities.
2. Coordinate facility maintenance and repair activities, including building maintenance and general equipment upkeep, while ensuring the workplace environment remains clean, organized, and comfortable.
3. Manage vendors and outsourced services such as security, cleaning service, catering, transportation, and other supporting services, including monitoring vendor performance in accordance with service agreements.
4. Handle procurement of non-production operational goods and services while ensuring purchasing processes follow company procedures and cost-efficiency principles.
5. Manage GA administration and documentation, including vendor contracts, operational reports, asset inventory records, and vendor payment administration.
6. Oversee company asset management, including asset recording, monitoring asset usage, and ensuring inventory data is accurate and well-controlled.
7. Support internal operational needs, including facility arrangements for meetings, guest visits, company activities, and other employee-related needs.
8. Monitor GA budget utilization and identify opportunities for operational cost efficiency.
9. Coordinate with internal departments and external parties to ensure all facility and operational requirements are fulfilled effectively.
10. Provide maintenance and technical support for IT-related equipment, including troubleshooting Wi-Fi, CCTV, printers, and other basic IT infrastructure.

What are we looking for

1. Bachelor's Degree (S1) in Management, Industrial Engineering, Computer Engineering, Civil Engineering, or Operations Management.
2. Minimum 4-6 years of experience in General Affairs, preferably within manufacturing or industrial companies.
3. Experienced in leading and managing a team.
4. Proven experience in facility management, vendor management, and operational administration.
5. Strong understanding of facility management and asset management practices.
6. Experienced in managing outsourced vendors and service providers.
7. Familiar with operational procurement processes for goods and services.
8. Able to prepare operational reports and manage budgets effectively.
9. Proficient in Microsoft Office (Excel, Word, and PowerPoint).
10. Strong communication and coordination skills.
11. Strong problem-solving and analytical abilities.
12. Good negotiation skills when dealing with vendors.
13. Detail-oriented and able to manage multiple tasks simultaneously.
14. Able to work independently as well as collaboratively in a team.
15. An understanding of environmental regulations, facility management, and operational permits related to factory operations is preferred.
16. Experience handling facility improvement projects or operational efficiency initiatives will be a plus.