General Affairs Executive

Job Description

1. Manage daily office administration and front desk operations, including receiving visitors, handling correspondence, courier services, and ensuring smooth office operations.
2. Coordinate office facilities and administration, including meeting room reservations, office supplies, pantry, office assets, inventory, and workspace maintenance.
3. Liaise with building management and external vendors for office maintenance, repairs, facility management, and other administrative services.
4. Monitor compliance with office rules and maintain a clean, safe, organized, and professional working environment.
5. Arrange business travel, hotel accommodations, transportation, and provide daily administrative support for expatriates and business visitors.
6. Organize company meetings, employee engagement activities, office events, and other internal administrative initiatives.
7. Process administrative documentation, contracts, invoices, purchase requests, reimbursements, and maintain proper filing and record management.
8. Provide administrative and operational support to cross-functional teams and perform other duties assigned by management.

Requirements:

1. Bachelor's degree in Business Administration, Management, Chinese Literature, or a related field.
2. Minimum 1–2 years of experience in General Affairs, Administration, Office Management, or a related role.
3. Fluent in Mandarin (spoken and written) to communicate effectively with Chinese speaking colleagues, expatriates, and vendors.
4. Good command of English is an advantage.
5. Strong communication, coordination, and interpersonal skills.
6. Detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.
7. Proficient in Microsoft Office (Excel, Word, PowerPoint).
8. Responsible, service-oriented, and able to work both independently and collaboratively.