General Affair Operations Officer

3-5 Years

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Early Applicant

Job Description

Ensure the office environment is well-maintained, safe, and fully operational to support daily business activities.
Manage office supplies, equipment, and utilities, ensuring availability and cost efficiency.
Coordinate facility management, maintenance, and repair activities with internal teams and external vendors.
Maintain and organize company documents, records, and filing systems in a systematic and accessible manner.
Handle administrative coordination, including scheduling meetings, appointments, and travel arrangements when required.
Provide logistical and administrative support to various departments to ensure smooth operational processes.
Support employee onboarding logistics, including preparing workspaces and coordinating equipment or access requirements.
Manage and monitor the inventory of office assets and facilities.
Oversee the proper disposal or replacement of obsolete or damaged office equipment in accordance with company policies.
Assist in preparing and monitoring the General Affairs operational budget to ensure efficient cost management.

Minimum Qualifications

Diploma or Bachelor's Degree in Business Administration, Management, Engineering, or a related field.
Minimum 3 to 5 years of proven experience in General Affairs, Office Administration, or Facility Operations.
Strong ability to manage multiple tasks and priorities in a fast-paced environment.
Excellent problem-solving skills with the ability to handle operational issues effectively.
Good technical proficiency, particularly in administrative systems and standard office software.
High level of attention to detail and accuracy in handling documentation and operational processes.
Adaptable and flexible, with the ability to adjust to changing operational needs and priorities.
Strong coordination and communication skills to work effectively with internal teams and external vendors.