The Facilities Officer is tasked with overseeing the day-to-day operations of the facility, which includes vendor management for access control and infrastructure, implementing preventive maintenance, and ensuring compliance with safety and health regulations.
Responsibilities
- Hands-on for setup and management of vendors for card access, CCTV, mechanical, and electrical infrastructure.
- Oversee day-to-day operations of the facility, ensuring a safe, secure, and well-maintained working environment.
- Custodial service coordination with the cleaning service and security regarding daily operations.
- Identify opportunities for cost savings and efficiency improvements.
- Ensure compliance with health and safety regulations and standards.
- Implement a preventive maintenance program for all equipment and systems.
- Maintain accurate records of facility-related activities, expenses, and compliance documentation.
- Maintaining a proper filing system and ensuring that all staff have easy access to it.
- Keeping records of office assets (workstation labels, desktop/laptop labels, etc.)
- Maintain emergency response plans, including fire drills and evacuation procedures.
- Coordinate with project teams and contractors to ensure timely and successful project completion.
- Generate reports for management on facility performance and initiatives. Any other relevant responsibilities and duties as requested by the GA Manager.
Key Skills And Experience
- Bachelor's degree in Facility Management, Project Management, or a related technical field (Electrical or Mechanical Engineering preferred)
- Prior experience in the built environment (MEPF - Mechanical, Electrical, Plumbing, and Facilities) and security access management or relevant field, with a minimum of 2 years.
- Experience in managing business continuity and disaster recovery processes.
- Proven experience in facility management, preferably in a BPO or corporate environment.
- Familiarity with environmental sustainability practices.
- Familiarity with local built environment regulations.
- Able to operate advanced MS Office, especially MS Excel.
- Have experience working in a fast-paced & growing company environment.
- Exceptional analytical and problem-solving abilities.
- Must be good in spoken and written English (English B1 - Required)
- Strong verbal as well as non-verbal communication skills.
- Time management and organizational skills.
