About The Role
Executive Secretary performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Responsibility :
- Arrange agendas, meetings and agreements/conferences with superiors with internal and external parties, including arranging business trips and other requirements required by superiors, so that superiors activity schedules can run well according to planning.
- Carrying out correspondence activities, receiving and conveying messages (telephone, fax, email, mobile chat, etc.) with internal company parties or superior business partners properly and professionally, including maintaining confidential information in accordance with superiors directions , to support smooth work processes.
- Organize and store documents/reports so that they are neatly managed, organized and easy to find when needed.
- Provide reports and prepare supporting data for superiors presentations and act as meeting minutes if required by superiors, so that superiors operational activities can run smoothly.
Requirement :
- Bachelor Degree (S1) in Secretary/Management/Business.
- Have at least 3 years experience as Secretary / Personal Assistant / Business Assistant.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Skill : English (Verbal & Non Verbal)
- Placement : Head Office Kawan Lama Group, West Jakarta
