Executive Assistant

Job Title: Executive Assistant

Client Location: Singapore

Working Hours/Days: Monday-Friday/9:00 AM 6:00 PM SGT

Contract Type: Full-Time Contract

Contract Term: 1 Year, Renewable

Monthly Salary: USD 900-1400

Job Overview:

One of our clients is a fast-growing digital transformation company undergoing a strategic restructure and are hiring 23 proactive and independent Executive Assistants to support 23 Managing Directors. This role requires a highly autonomous individual who can manage complex priorities and act as a trusted partner to senior leadership in a fast-paced environment.

Responsibilities:

Manage end-to-end calendar scheduling for 23 Managing Directors, including prioritization and conflict resolution

Act as the primary point of contact for internal teams and external senior stakeholders to coordinate meetings and engagements

Independently organize meetings when given minimal direction (e.g., set up a meeting with X)

Handle expense claims and reimbursements end to end

Manage administrative documentation and workflows, including digital signature processes

Proactively de-prioritize or reschedule meetings based on shifting business and client needs

Anticipate executive needs to ensure smooth daily operations

Must-Haves:

Prior experience as an Executive Assistant supporting senior leaders

Highly resourceful and able to work independently with minimal instruction

Extremely attentive and detail-oriented

Excellent written and spoken English

Strong proficiency in Microsoft Outlook and Microsoft Teams

Experience using digital signature tools such as DocuSign or Adobe Sign

Great-to-Haves:

Background in consulting or tech consulting environments

Mid-level Executive Assistant experience with minimal hand-holding required

Proficiency in a second language