Executive Assistant - HR CoE

Responsibilities:

• Provide full secretarial, operational and administrative support to Senior Management
• Responsible for proactive diaries management, which comprises of heavy meetings schedule and extensive travels including arrangement and coordination of schedules and appointments across different time zones
• Handle flight, hotel, or ground transportation travel requests (including visa applications) and manage individual expense claims with multi-currencies
• Plan, arrange and coordinate in all aspects for on and off-site company meetings and events
• Manage day-to-day office administration and operations
• Provide hospitality to business partners and visitors
• Other ad hoc duties as assigned

Requirements:

• 1 - 3 years relevant work experience supporting senior and top management in a dynamic fast-paced environment would be preferred
• Fast learner with excellent planning, time management and organisational skills to deliver work on-time
• Positive working attitude and a strong team player
• Able to speak and read English fluently to collaborate with multinational teams
• Must be able to effectively communicate with all levels of internal and external contacts
• Ability to work independently and multi-task in a fast-paced team environment
• High level of integrity and discretion in handling confidential information and managing multiple stakeholders
• Availability to start as soon as possible is a plus