Responsibilities
Invoice Receiving Operations
- Verify invoice and supporting documents completeness and compliance (e.g.: PO documents, Non-PO documents, tax invoice and Travel & Expense advance request)
- Reject non-compliance document and send it back to BU/vendor for correction
- Perform efficient invoice and supporting documents scanning
- Provide receipt and register complete invoice documents
- Perform document indexing for scanning
- Perform archive management leveraging available system to support audit process purpose
- Ensure standard timing from invoice receiving up to scanning
- Identify type of transaction and handover invoice documents to Invoice Processing Team on agreed schedule
Service Management and Continuous Improvement
- Execute work in accordance with the service management framework by providing timely and accurate customer service
- Maintain good relationship with external and internal stakeholders
Audit and Compliance
- Support auditors and legal authorities by providing necessary information as needed
- Execute work in accordance to policies, processes, and business practices comply with and are maintained in accordance to relevant legal and statutory requirements
Requirements
- Minimum Bachelor's Degree (S1) in Accounting, Finance, Business Administration, or related field
- Fresh graduates are welcome; experience in Accounts Payable or invoice processing is a plus
- Familiar with basic accounting documents (PO, invoice, tax invoice, etc.)
- Proficient in Microsoft Office (especially Excel)
- Detail-oriented with high level of accuracy
- Good communication and organizational skills
- Able to work in a fast-paced environment and meet deadlines
- High integrity and able to handle confidential data
