Business Assistant

We are looking for a Business Assistant who will work closely with senior executives and play an important role in managing executive guests, business partners, and key stakeholders.

This position is not limited to administrative support. The Business Assistant will represent the company in various executive engagements and is expected to demonstrate excellent hospitality, communication, business acumen, and professional executive presence.

The ideal candidate is someone who is confident, well-groomed, socially adaptable, fluent in English, and comfortable engaging with senior executives, VIP guests, and business partners in both formal and informal business settings.

• Welcome, receive, and professionally assist executive-level guests, VIPs, clients, and business partners.
• Accompany and assist executive guests during meetings, business visits, corporate events, lunches, dinners, and other business engagements.
• Professionally entertain and engage guests while maintaining appropriate business etiquette and company standards.
• Build and maintain positive relationships with executives, clients, business partners, and other key stakeholders.
• Act as a professional representative of the company when interacting with external stakeholders.
• Coordinate meetings, business dinners, lunches, events, and other executive engagements.
• Understand the background, interests, and business context of guests to facilitate effective communication and relationship building.
• Coordinate with internal teams to ensure a smooth and seamless experience for executive guests.
• Support senior management in preparing and coordinating meetings, events, and business activities.
• Follow up on requests, commitments, and action points resulting from meetings or executive engagements.
• Maintain confidentiality regarding executive matters, business information, and company activities.
• Perform other business-related assignments as required by senior management.

• Bachelor's degree in Business Administration, Management, Communication, Hospitality, Secretary, or related fields.
• Minimum 3–5 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, Business Assistant, Guest Relations, or similar positions.
• Experience supporting C-Level / senior executives is highly preferred.
• Fluent in English, both spoken and written, with confidence in communicating with international executives and business partners.
• Strong business acumen and ability to understand business conversations, relationships, and commercial considerations.
• Excellent communication and interpersonal skills.
• Strong customer and business-centric mindset with excellent service orientation.
• Confident and comfortable interacting with VIPs, executives, clients, and high-profile business partners.
• Well-groomed, polished, and professional in appearance, with the ability to dress appropriately and elegantly for executive meetings, business events, and VIP engagements.
• Strong personal grooming and presentation skills, including appropriate professional makeup/grooming and overall presentation suitable for representing the company and accompanying senior executives.
• Confident, presentable, and able to demonstrate strong executive presence in both formal and informal business settings.
• Comfortable with professional business entertainment and hospitality, including business lunches, dinners, corporate events, and executive engagements.
• Strong relationship-building, networking, and stakeholder management skills.
• Proactive, mature, resourceful, and able to anticipate the needs of executives and guests.
• High level of professionalism, integrity, confidentiality, and discretion.
• Strong organizational and time-management skills.
• Willing to work flexible hours when required for executive meetings, dinners, events, or business engagements.