Business Administration Intern

About AI Rudder

AI Rudder is a conversational AI company on a mission to transform how businesses communicate with their customers — across voice and digital channels that feel genuinely human.

Founded in 2019 and headquartered in Singapore, we're building technologies that bridge languages, enhance understanding, and enable meaningful human–machine communication at scale.

Today, we serve 500+ enterprise clients globally processing 50 million calls daily and having delivered more than 8 billion calls to date.

Most recently, we have raised $50M in a Series B fundraising from leading global investors including Tiger Global, Peak XV Partners, and Cathay Innovation.

How We Work:

• AI-first: AI isn't a tool we reach for. It's the default we start from. Every team, every workflow: AI-first.
• Global Collaboration: We operate globally and work as one team. Distance is a logistics problem, not a cultural one. We build the habits that make distributed teams actually work
• Communication Principle: Simple, Trust, Transparent. We remove unnecessary complexity so people can focus on what matters most.

What We Offer

• Learning & Development: Continuous learning through real projects, knowledge sharing session, mentorship, and cross-functional collaboration.
• Performance Recognition: Regular performance reviews, feedback, and opportunities for career progression.
• Global Exposure: Collaborate with international teams, global rotations, and work with global enterprise customers.
• Meaningful Impact: Build AI solutions that create real value for businesses around the world.
• Ownership & Autonomy: Freedom to take initiative and drive outcomes.
• Team Engagement: Team Building, Local & Global Gatherings & Local Events Celebration

AI Rudder is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants.

What You'll Do:

- Assist in business and legal-administrative documentation processes, including contract tracking, version control, filing, archiving, and document lifecycle management.

- Support collection-related documentation from a business and administrative perspective.

- Perform, organize, maintain, and analyze administrative data using Microsoft Excel and Feishu Base to support reporting, operational tracking, and compliance requirements.

- Coordinate with internal stakeholders (Legal, Sales, Finance, and other departments) regarding documentation requests, status updates, and follow-ups.

- Utilize spreadsheet and database tools, including Microsoft Excel, Feishu Sheets, and Feishu Base, to create and maintain structured trackers, reports, formulas, pivot tables, and data repositories.

- Support basic automation and workflow processes within the Feishu ecosystem, including setting up reminders, notifications, approval flows, and deadline tracking.

- Assist in preparing dashboards, reports, and data visualizations to monitor documentation status, collection progress, and operational metrics.

What We're Looking For:

- Basic understanding of business and legal-administrative documents, including agreements, addenda, NDAs, and document lifecycle management processes.

- Proficiency in Microsoft Excel (including formulas, data analysis, and pivot tables), Microsoft Word, and professional business communication.

- Familiarity with Feishu Base, Feishu Sheets, and other productivity or database management tools is a plus

- Strong attention to detail with the ability to manage, organize, and maintain confidential documents and data accurately.

- Familiarity with basic workflow automation and notification systems, including reminders, status updates, approval processes, and deadline tracking within productivity platforms.

- Analytical mindset with the ability to organize, maintain, and interpret structured business and administrative data.

- Able to communicate professionally in Bahasa Indonesia (native proficiency) and English (working proficiency).