Assistant Event Manager

LYD Group is a hospitality and lifestyle consortium based in Bali. Our focus is on building iconic brands that provide service-oriented experiences while respecting local traditions. We create human-centered experiences that resonate with multiple markets and push the boundaries of what is possible within Bali, Indonesia. Our diverse group of brands includes La Favela, La Brisa, Bokashi, La Plancha, La Laguna, and LYD Organic.

Role Description

As our Assistant Events Manager, you'll be responsible for conceptualizing, planning, and executing world-class events across our venues. From corporate gatherings to vibrant nightlife experiences, you'll ensure every detail is flawlessly executed.

What We're Looking For:

• Proven experience in event planning and execution
• Strong organizational and leadership skills
• Creativity and attention to detail
• Excellent communication and negotiation abilities
• Ability to work under pressure and meet tight deadlines

Main Duties and Responsibilities

- Assist in the production and delivery of events from creative proposal through post-analysis.

- Assisting in the delivering of events on time, within budget, striving to exceed expectations.

- Managing administrative functions including artist itineraries, contracts, and event itineraries.

- Assist with maintaining event budgets.

- Manage supplier relationships including sourcing and negotiating necessary elements.

- Communicate with event partners to ensure events fulfill goals and maximize brand awareness.

- Liaise with operations and creative to promote events to ensure maximum exposure and sales.

- Liaise with ticket service to ensure sales are being maximized for each event.

- Analyze the events success and produce reports

- Research skills to identify event opportunities, understand the market, and generate interest.

- Proactive approach to handling issues and troubleshooting any emerging problems.

- Have managerial abilities to organize staff during events and coordinate their activities.

- Enthusiasm regarding collaborative work with marketing and PR departments.

- Hospitality skills to communicate with guests before, during, and after events.

- Working a variety of hours, sometimes late aligning with event schedule

Hiring Requirements

- Ability to use initiative in a fast-paced / live-event environment

- Reliable and good at hitting deadlines

- Experience in spreadsheets and managing budgets

- Excellent and proven administration skills.

- Outstanding communication skills

- Multi-tasker

- Display good problem solver

- Excellent organization skills

- Proficient project management skills

- Sound good knowledge of marketing

Why Join LYD Bali Group

We offer an exciting work culture, opportunities for growth, and the chance to create legendary events in paradise!