Job Description
▪ Understand how the Beca ERP system manages Accounts Payable processes and compliance.
▪ Understand the workload and priorities of the Accounts Payable team and manage expectations with stakeholders accordingly.
▪ Contribute to the development of the team by sharing knowledge and information and supporting the training and upskilling of other team members.
▪ Demonstrate a growth mindset by seeking specific and constructive feedback to support personal development. ▪ Maintain a continuous improvement focus by identifying opportunities for processing improvement and highlighting them to leaders. ▪ Effectively assess and respond to queries in a timely manner, providing professional and accurate advice and information. Escalate complex or unusual queries as appropriate.
▪ Maintain accurate Accounts Payable records in accordance with Beca Digital document retention policy and process.
▪ Strong administrative and procedural skills ▪ Confidentiality and professionalism ▪ Strong written and verbal communication skills ▪ Exceptional attention to detail ▪ Excellent time management skills ▪ Model and adhere to the Beca values ▪ Act in accordance with industry / professional ethics maintaining professionalism at all times ▪ Contribution and effort are aligned to organisational objectives ▪ Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses, or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures ▪ Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met ▪ Work co-operatively and collaboratively willingly accepting share of workload and helping others when required ▪ Other duties as directed ▪ Process invoices accurately and in a timely manner to ensure deadlines are met.
▪ Produce routine documentation, monitor creditor accounts, and undertake reconciliations.
▪ Maintain agreed internal controls and compliance with relevant policies and processes.
▪ Coordinate the preparation and authorisation of payments as per Beca policy.
▪ Assist with the month-end reporting process by coordinating process to month-end processing deadlines, reconciling accounts payable sub ledger balances and supporting finance employees as necessary.
