Job Brief
Jakarta, Indonesia
Program Background
DT Global supports the implementation of the Australia-Indonesia Partnership for Justice Phase 3 (AIPJ3), it's a five-year, A$63 million investment by the Australian Department of Foreign Affairs and Trade (DFAT). AIPJ3 works in partnership with the Government of Indonesia (GOI) to advance priority law and justice reform sand contribute to the overarching goal of Strong and accessible justice and security institutions that uphold the rule of law and contribute to stability and prosperity in Indonesia and the region.
During program implementation, AIPJ3 will have a number of direct activities and events in collaboration with the partners, including trainings, workshops, launches, meetings, and other related activities. To support the logistics and operational arrangements for these events, AIPJ3 intends to establish a vendor pool for Event Support Officers.
A vendor pool is a group of pre-qualified suppliers that can be engaged on an as-needed basis to deliver specific goods and services. The vendor pool mechanism enables AIPJ3 to streamline procurement processes, ensure value for money, and maintain high standards of service quality and compliance. Selected vendors will be engaged under a Deed of Standing Offer Agreement, which outlines the terms, conditions, and duration of engagement.
About DT Global Asia Pacific
At DT Global Asia Pacific, we aim to positively impact people's lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.
For more information, please see www.dt-global.com
The Opportunity
AIPJ3 is seeking to engage individual vendors to support the AIPJ3 Activity Coordinators with event and logistic arrangements. This includes administrative, operational, financial and procurement support to ensure that AIPJ3-supported events are well coordinated and implemented in compliance with relevant policies and procedures.
Services Period and Type of Engagement
The service is expected to commence in July 2026 with an initial contract period of one (1) year. The engagement may be extended based on performance and AIPJ3's ongoing needs.
Selected individual vendors will be engaged under a Deed of Standing Offer. A Service Order will be issued for each assignment offered to the individual vendor. There is no minimum guarantee on services required, as each engagement will be determined based on AIPJ3's operational needs.
Definition of Vendor Pool and Standing Offer Agreement
AIPJ3's vendor management approach aligns with DFAT's principles of Panel Arrangements. A Vendor Pool is a mechanism for engaging pre-qualified suppliers through a Deed of Standing Offer Agreement to provide specific goods and/or services to AIPJ3 as required.
A Standing Offer Agreement outlines the general terms and conditions under which a supplier agrees to deliver goods and/or services over a defined period. It does not commit AIPJ3 to purchase but establishes the framework for engagement when services are needed. When AIPJ3 requires a specific service, a Service Order will be issued to the supplier.
The issuance of the Service Order creates a binding contract between AIPJ3 and the supplier under the terms and conditions set out in the Deed of Standing Offer. A copy of the deed of standing offer agreement can be accessed through this link:
Deed of Standing Offer Agreement
Click on the link or copy paste it to access the full Terms of Reference for this position:
https://tinyurl.com/EventSupportOfficer
Scope of Services
Under the general guidance from the Activity Coordinator, the position will be responsible for the following tasks:
- Small-Scale Procurement
- Support the Activity Coordinator in conducting procurement of small-scale goods and services for events in accordance with AIPJ3 policies and procedures.
- Support the identification and selection of appropriate suppliers for event-related needs.
- Prepare and maintain procurement documentation required to support payment process and compliance processes.
- Workshops/Events
- Provide general administrative and logistical support to the relevant program team in organising AIPJ3-supported events.
- Support participant registration, including collecting and recording required participant details and supporting documents.
- Calculate honoraria, daily allowances, and transport allowance payments for participants, resource persons, moderators, master of ceremonies, or committee members related to events based on AIPJ3 policies and procedures.
- Compile and organise all documentation required for the Activity Coordinator's payment processing and submit these to the Finance Team in sequence.
- Monitor the event budget and proactively follow up on outstanding payments/acquittals.
- Financial Management
- Prepare payment request and supporting documentation and support timely payment processes to all relevant suppliers, participants, resource persons, and other stakeholders.
- Ensure all financial documentation is complete, accurate, and compliant with AIPJ3 requirements.
- Other Duties
- Comply with DFAT, DT Global and AIPJ3 policies on gender, disability, fraud and anticorruption, child protection, Preventing Sexual Exploitation, Abuse and Harassment (PSEAH) and safeguarding the environment.
- Ensure compliance and adherence to AIPJ3's operational manual and relevant procedures
- Proactively identify and report risks and manage risks within your level of accountability.
- Undertake other duties as required by the Program Team and Senior Operations Manager.
Expected deliverables:
- Support logistical arrangements for events in accordance with the budget and in a timely manner.
- Contribute towards the development of activity reports in an accurate and timely manner.
Selection Criteria
Essential Experience And Knowledge
- Minimum Diploma III in relevant field of administration, management, finance, or accounting.
- Minimum 2 years working experience in event management, administrations and finance, and/or procurement.
- Must have attention to detail and problem-solving attitude.
- Sound interpersonal skills and negotiation skills.
- Active communication style and fluent in Bahasa Indonesia. Proficiency in English is preferable.
- Good understanding of gender equality, people with disability and social inclusion issues.
Desirable
- Experience working with International Development Projects.
- Demonstrated ability to work effectively in a multicultural team environment while respecting diversity and inclusion.
- Proven capacity to perform under tight timelines in fast-paced, short-term operational setting.
- Work may require long, and flexible hours as needed.
- Work may involve frequent travel within Indonesia (as needed).
Relationship Management
This position will work closely and effectively with a range of stakeholders, including relevant members of the AIPJ3 team, the DT Global corporate team, and other external service providers.
Why join AIPJ3
By joining the Australia Indonesia Partnership for Justice Phase 3 (AIPJ3), you will be part of a dynamic and collaborative program that supports Indonesia's priority law and justice reforms. Working alongside experts from government, civil society, academia, and the private sector, you will have the opportunity to contribute to meaningful change in areas such as accountability and transparency, criminal justice reform, preventing violent extremism, transnational crime cooperation, commercial law, access to justice, and women's leadership.
How To Apply
Click the Apply Now button.
Please submit:
Interested individual vendors are requested to submit their application by sending a Curriculum Vitae (CV), including portfolio or evidence of previous assignments, as well as copies of relevant certifications and professional training (if any).
APPLICATIONS CLOSE Tuesday, 9 July 2026 at 11:59 PM (GMT+7)
Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.
People with lived experience of the regions in which DT Global operates are strongly encouraged to apply. DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities.
We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with.
Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.
