Senior Regional Finance Executive

Job Summary

We are looking for a Senior Regional Finance Executive to support the company's regional finance operations, with responsibility across Accounts Payable, Accounts Receivable, financial closing, cash flow, payroll, tax and statutory matters.

The successful candidate will work closely with the HQ Finance team, Project Managers, vendors, clients, auditors, tax agents and other external parties to ensure accurate and timely financial reporting and smooth day-to-day finance operations.

Key Responsibilities

Accounts Payable Management

• Review vendor invoices and supporting documents for processing by the AP team.
• Review and prepare staff claims for processing.
• Review and prepare payment requests for HQ approval.
• Liaise with vendors to resolve invoice, payment and account-related issues.
• Ensure AP transactions are properly documented and processed accurately and on a timely basis.

Accounts Receivable Management

• Liaise with Project Managers and the AR team to trigger billing in accordance with project milestones and contractual requirements.
• Ensure all required documentation is complete and accurate prior to billing.
• Arrange for invoices to be signed and stamped or submitted through clients designated portals.
• Create e-Faktur through the relevant tax system.
• Coordinate the submission of signed invoices and supporting documents to clients.
• Liaise with clients to follow up on outstanding payments and resolve billing-related issues.
• Monitor and manage the AR ageing report and follow up on overdue balances.
• Perform monthly extraction of Withholding Tax Certificates from the relevant tax system for recording and reconciliation.

Weekly & Monthly Financial Closing

• Prepare weekly cash flow forecasts for HQ review.
• Prepare monthly bank reconciliations and investigate outstanding or unreconciled items.
• Prepare and review monthly payroll for HQ approval.
• Prepare journals and adjustments required for month-end closing.
• Prepare monthly Balance Sheet and Profit & Loss statements for HQ review.
• Ensure financial records are accurate, complete and submitted within reporting deadlines.

Quarterly & Annual Finance Activities

• Coordinate and prepare tax-related information and submissions with the appointed Tax Agent.
• Liaise with external auditors and provide supporting documents to resolve audit queries.
• Liaise with the Company Secretary, lawyers and other external parties on statutory reporting and compliance matters.
• Support quarterly and annual financial reporting and other regional finance requirements as required.

Job Requirements

• Bachelor's Degree in Accounting, Finance, Business Administration or a related discipline.
• 3+ years of relevant regional finance/accounting experience, preferably within a regional or multinational environment.
• Hands-on experience across AP, AR, month-end closing, bank reconciliation and financial reporting.
• Experience handling tax-related matters and working with external Tax Agents.
• Experience using an ERP system is mandatory.
• Able to work independently, manage multiple priorities and meet reporting deadlines.
• Strong communication and interpersonal skills, with the ability to liaise effectively with HQ, internal stakeholders, vendors, clients and external parties.
• Fluent in written and spoken English.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Why Join us

• Opportunities to work on regional projects with global brands.
• Exposure to multinational clients, cross-border teams, and cutting-edge technology.
• Exposure to solutions that include immersive video walls, hybrid meeting tech, collaboration tech, digital transformation, smart workspace integration and much more.
• Team-oriented culture that encourages collaboration and continuous learning.
• Involved in custom projects for high-profile clients, opportunities to expand your portfolio and build a specialized skill set.
• A booming industry with the rise of hybrid workspaces and smart office solutions.