Senior Payroll Administrator

NEX Entertainment is a dynamic digital entertainment company, revolutionizing the landscape of live streaming, content creation, and talent management. We are dedicated to bringing a fast-forward, next-level experience for talented individuals seeking to make their mark in the digital world.

NEX Entertainment is a leading marketing agency focusing on TikTok GO, a new business line launched by TikTok in December 2024 to enable F&B and Travel brands to sell vouchers, bookings, and experiences through content-driven commerce.

As an official partner of TikTok, we have worked closely with the TikTok team to incubate, test, launch, and scale TikTok GO. With 5,000+ creators under management and >50% month-on-month growth, we are rapidly expanding our global footprint — including the US market.

We envision building the next-generation content platform, where creators don't just create content — they build sustainable careers.

Our mission is to democratize content and monetize talent through a powerful combination of technology and human connection.

We envision building the next generation content creation platform, offering a platform that not only showcases talent but also provides an unparalleled entertainment experience for audiences worldwide.

We are looking for a meticulous and structured Senior Payroll Administrator to oversee end-to-end payroll operations for full-time employees, freelancers, and partners. In this role, you will manage HRIS administration (Talenta), ensure compliance with Indonesian labor regulations (BPJS, PPh 21, WLKP, Disnaker), and serve as a reliable liaison between employees, HR, Legal, and Finance teams.

Key Responsibilities

1. Employee Payroll & HRIS Administration (Talenta)

• Execute end-to-end monthly employee payroll accurately and on schedule, including base salary, allowances, overtime, incentives, bonuses, and deductions.
• Manage and regularly update employee master data, organizational structure, salaries, employment statuses, and attendance records in Talenta HRIS.
• Reconcile attendance, leave, time-off, overtimes, and late arrivals in Talenta prior to finalizing payroll.
• Assist employees with Talenta system inquiries and operational issues.

2. Freelancer & Partner Compensation Processing

• Calculate fees, bonuses, and performance-based compensation for freelancers and partners based on rate cards, project deliverables, attendance, or performance reports.
• Audit and verify all supporting documents (Agreements, Confirmation Letters, BAST, Invoices, Timesheets, and Approval workflows) before payment processing.

3. Data Verification, Reconciliation & Reporting

• Perform cross-verification between HRIS data, agreements, invoices, BAST, and internal approvals to eliminate discrepancies.
• Partner with the Finance team for payroll reconciliation, payment processing, and reporting.
• Generate monthly payroll summaries, payment recaps, attendance logs, and labor cost reports.
• Securely archive all payroll records, contracts, invoices, and approval documents for auditing purposes while maintaining strict data confidentiality.

4. Statutory Compliance, BPJS, Tax & Labor Relations

• Administer BPJS Kesehatan and BPJS Ketenagakerjaan registrations, updates, and monthly contributions.
• Prepare accurate data for PPh 21 (Income Tax) calculations in coordination with Tax/Finance.
• Collaborate with the Legal team to fulfill WLKP (Wajib Lapor Ketenagakerjaan) and other labor law compliance requirements.
• Prepare, submit, and track official correspondence, applications, and documentation required by Disnaker(Department of Manpower).

5. Employee & Vendor Support

• Serve as the primary point of contact for inquiries regarding payslips, tax withholdings, BPJS, leave balances, and fee schedules.
• Investigate and resolve payment discrepancies in collaboration with HR, Finance, and Operations teams.
• Prepare, issue, renew, and track employment contracts (PKWT, PKWTT, Freelance/Mitra Agreements, NDAs, and Addendums) by completing employee-specific details based on templates and drafts provided by Legal, in coordination with Legal and HR.
• Monitor contract expiration dates and coordinate timely probation evaluations, contract renewals, or non-renewals with the relevant stakeholders.
• Handle onboarding and offboarding HR documentation, including welcome kits, employee IDs, resignation letters, clearance forms, exit interviews, and other related employment documents.

Qualifications & Requirements

• Education: Bachelor's Degree in Finance, Accounting, Human Resources, Business Administration, or related fields.
• Experience: 2–4 years of proven experience as a Payroll Specialist, HR Operations, or HR Generalist with strong payroll focus.
• Tool Proficiency: Advanced expertise in Mekari Talenta HRIS and Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, Complex Formulas).
• Compliance Knowledge: In-depth knowledge of Indonesian labor laws, BPJS Kesehatan/Ketenagakerjaan, PPh 21, WLKP, and Disnaker procedures.
• Soft Skills: High numerical accuracy, sharp analytical skills, strong organizational abilities, and absolute discretion when handling sensitive salary data.

Location: BSD, Indoneisa

Job Type: Full-Time

Working Arrangement: Monday - Friday (10.00 - 18.00 WIB)