We Are Looking For:
We are looking for a proactive and organized SeniorFacility Management Executive to support the day-to-day coordination and administration of our operations activities. This role will work closely with internal teams, vendors, and stakeholders to keep schedules, documentation, reporting, and follow-ups on track. The ideal candidate is dependable, detail-oriented, and comfortable managing multiple tasks in a fast-paced environment.
Job Responsibilities:
- Oversee soft services, building maintenance and landscaping activities in collaboration with the Facilities Management Services vendor, ensuring planned works, service follow-ups and operational support activities are properly coordinated and tracked.
- Manage project-to-operation documentation, including document control, filing, archiving and centralized records for key operational documents, SOPs, policies and handover materials.
- Support initiatives to automate and streamline operation and administrative processes across specific campus operations, including reporting, tracking, scheduling and document workflows.
- Own and coordinate specific operations reporting for internal and external stakeholders, including data consolidation, monthly reporting inputs, service updates and follow-up on required actions.
- Organize operational events and activities involving specific operations team personnel, including meetings, engagement activities, internal events and coordination of related logistics.
- Support cost control and administration of specific operations OPEX and CAPEX, including tracking submissions, maintaining supporting documents and coordinating with relevant stakeholders.
- Lead CAPEX projects related to building maintenance, landscaping and parking areas, including coordination of requirements, progress tracking and support for implementation readiness.
- Support specific team onboarding plans and employee engagement activities, including coordination with relevant teams to ensure effective onboarding and team integration.
- Track onboarding programs and related training for specific, as tailored by the specific Operations team, support in trainee program, including training and assessment records, completion follow-up and related coordination.
Qualities You Should Have:
- Minimum Diploma (D3) in any discipline.
- Minimum 5 years of relevant experience, preferably in facilities management, soft services, building maintenance, project coordination, operations support, or a mission-critical data centre environment.
- Proactive and organized, with the ability to coordinate day-to-day operational activities, follow up on pending matters, and keep tasks on track.
- Detail-oriented and comfortable handling documentation, filing, reporting, training records, schedules, and administrative coordination.
- Strong planning and coordination skills, with the ability to manage multiple priorities in a fast-paced operational environment.
- Good communication skills in English and Bahasa Indonesia, with the confidence to work with internal teams, vendors, service providers, and stakeholders.
- Dependable, adaptable, and able to build good working relationships with internal and external parties.
- Able to support process improvement or automation initiatives for reporting, tracking, scheduling, and document workflows.
- Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Familiarity with database management software, BMS, CMMS, DCIM, or Power BI will be an added advantage.
By submitting this application for employment to PDG, you hereby acknowledge that you consent to the collection, use and/or disclosure (to relevant third parties) of your personal data by us for the purposes of evaluating this application [and for other potential vacancies in the future]. You may inform us of any decision to withdraw such consent in the future by contacting [Confidential Information]. Please do not send your application to this email address.
