At Bank OCBC Indonesia, we're looking for an Executive Assistant who thrives in a dynamic environment and enjoys working closely with senior leaders. This role is more than managing schedules. It's about anticipating priorities, coordinating across stakeholders, preparing executive materials, and ensuring the Board of Directors can focus on driving the business forward.
What you'll do
- Partner closely with the Board of Directors to support their day-to-day priorities and business activities.
- Manage complex calendars, meetings, and executive schedules across multiple stakeholders.
- Coordinate domestic and international business travel, including end-to-end travel arrangements.
- Prepare meeting materials, presentations, and supporting documents for executive and management meetings.
- Manage correspondence, monitor follow-ups, and ensure timely coordination across business functions.
- Support the execution of strategic meetings and help keep key initiatives on track.
- Handle executive operational matters, including expense administration and other assigned responsibilities.
What we're looking for
- Bachelor's degree in any discipline.
- At least 5 years of experience as an Executive Assistant, Executive Secretary, or a similar role, preferably within banking or financial services.
- Exceptional organizational and multitasking skills with the ability to manage competing priorities.
- Strong communication skills and confidence in working with senior executives and cross-functional stakeholders.
- Proficient in Microsoft Office, particularly PowerPoint, Outlook, and Excel.
- Able to prepare polished presentations and executive materials with great attention to detail.
- Professional, proactive, highly discreet, and able to anticipate needs before they arise.
