Senior Executive & Real Estate Operations Assistant

Overview:

Our client is a fast-growing Australian real estate firm focused on property acquisitions, residential development, and strategic renovations. Operating with a lean, forward-thinking executive structure, they rely on robust digital systems and smart administrative support to streamline backend operations and accelerate business growth.

Our client is seeking a proactive, highly tech-savvy Senior Executive & Real Estate Operations Assistant to serve as the operational right hand to the business owner. In this role, you will manage executive correspondence, organize financial templates, generate project metrics reports, and streamline digital asset folders. This role is ideal for an experienced real estate admin who leverages modern software and AI productivity tools to solve operational challenges, optimize processes, and ensure seamless executive workflows.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM AEST/AEDT, with 1 hour unpaid break (Full-Time | 40 work hours per week)

Responsibilities:

Executive Support & Calendar Management

• Manage executive email inboxes, including sorting, drafting responses, prioritizing urgent items, and filtering spam
• Coordinate meetings, manage executive calendars, and prepare necessary background materials prior to calls
• Organize digital filing systems and folder structures to ensure seamless document retrieval across the organization

Real Estate Financial & Metrics Reporting

• Populate existing financial templates to generate property performance reports (tracking purchase prices, renovation costs, and sale margins)
• Organize, log, and file incoming invoices, maintaining clear transaction records for bookkeeping integration
• Perform basic financial calculations and audit data entries for accuracy

Process Optimization & Business Research

• Conduct targeted web research to uncover actionable solutions for operational and business challenges
• Proactively identify bottlenecks in current administrative workflows and propose process improvements
• Leverage AI productivity tools and modern software to automate routine clerical tasks

Requirements:

• Proven mid- to senior-level administrative experience, ideally within real estate, property management, or residential development
• Exceptional written and verbal English communication skills, with high emotional intelligence and an understanding of Australian business communication styles
• Strong proficiency in modern digital platforms, cloud folder management, and hands-on experience using AI tools to streamline administrative output
• High level of autonomy with the ability to take initiative, anticipate executive needs, and work without constant supervision
• Dedicated remote setup fully aligned with Sydney Business Hours (8:00 AM – 5:00 PM AEST/AEDT)

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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