Senior Document Controller

Responsibilty:

• Lead and govern the document control function across the Project, ensuring the integrity, availability, traceability, and security of all project and engineering records throughout the project lifecycle.
• Oversee the rollout, configuration, administration, and training of Aconex for all internal and external project stakeholders.
• Develop, implement, and continuously improve document management systems, standards, procedures, numbering conventions, and workflows to support project delivery and compliance requirements.
• Act as the custodian and system administrator of Aconex ensuring system performance, user access control, data quality, and effective information management.
• Implement workflow automation, metadata management, and digital process improvements to reduce manual effort and improve document turnaround times.
• Control and track submitted documents from designers, OEMs, suppliers, vendors, contractors, and business partners to ensure compliance with project requirements, contractual obligations, and quality standards.
• Develop and maintain document control dashboards, KPI reporting, and management metrics relating to document status, overdue actions, review cycle performance, and project readiness.
• Ensure compliance with project document governance requirements, company procedures, contractual obligations, and applicable quality management standards, maintaining audit readiness at all times.
• Provide leadership, mentoring, and technical guidance to document control personnel and project stakeholders to promote consistent document management practices.
• Support engineering, procurement, construction, commissioning, and handover activities by ensuring timely availability and control of accurate project documentation.

Requirements:

• Minimum 8-10 years experience in document control within major mining or infrastructure projects.
• Demonstrated client-side and/or EPCM document control experience on large multidisciplinary projects.
• Experience administering and governing document management systems across engineering, procurement, construction, commissioning, and handover phases.
• Experience managing contractor, vendor, and supplier document deliverables, review workflows, and technical records.
• Experience leading document control teams and coordinating multiple stakeholders across large project environments.
• Advanced proficiency in Aconex administration, configuration, workflow management, reporting, and user support (incl. interfacing with Oracle).
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, SharePoint, and Teams.
• Advanced English communication skills, both written and verbal.
• Ability to prepare reports, procedures, correspondence, and training materials in English.