Regional Project Finance Coordinator

Project Background

Across ASEAN, more adolescents are online than ever — with 80% of youth connected daily. While digital access supports learning and connection, it also increases risks such as cyberbullying, harmful content, online exploitation, and mental health challenges. Many teens struggle with excessive screen time, low self-esteem, and limited parental or school support.To address this, Yayasan Plan International Indonesia, in partnership with the ASEAN Foundation, is implementing the Global Teen Digital Wellbeing Initiative. The program will deliver culturally adapted digital resilience education through schools and communities, reaching 11 million people across all 11 ASEAN Member States to promote safe, healthy, and confident use of technology.

The Opportunity

The Regional Project Finance Coordinator oversees project financial management, ensuring strong planning, monitoring, and reporting in line with donor and YPII requirements. The role consolidates financial reports from 11 countries and works closely with the APAC regional team to maintain alignment and consistency. Collaborating with Program, Grants, SCM, and P&C teams, the RPFC supports smooth regional implementation and provides financial guidance to local and overseas Implementation Partners, ensuring compliance and sustainable financial practices across all project activities.

Key Responsibility

Financial Management

• Provide day-to-day financial management support for the project at the regional level, ensuring compliance with YPII standards and donor requirements.
• Oversee and supervise financial management across 11 implementing countries, consolidating reports.
• Conduct financial monitoring and spot checks by randomly sampling transactions from implementing countries and partners to ensure compliance, accuracy, and accountability.
• Process and facilitate all project-related payments and fund transfers in a timely and compliant manner.
• Monitor fund disbursements and ensure alignment with donor milestones and project deliverables.
• Ensure expenditures are authorized, approved, and supported by adequate documentation.
• Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles (GAAP) and organizational (YPII) standards.
• Ensure transactions are accurately coded and appropriately allocated to relevant budget lines / Work Breakdown Structure (WBS) or cost centres.
• Review payment requests for accuracy, approved budgets and check the completeness of supporting documents.
• Monitor acquittals or liquidations of advances and prevent issuance of new advances unless the previous advances are fully settled / liquidated.
• Conduct financial analysis (i.e., budget variance) to support project decision-making and provide actionable insights.
• Work closely with Regional Project Manager, Project Finance Accountant and appropriate CO staff, relevant field staff and finance teams from implementing countries.
• Maintain secure digital and physical record / hard copy project documentation.
• Ensure timely preparation and submission of consolidated financial reports to donors, meeting all regulatory and contractual requirements.

Partner Management

• Oversee financial management processes with Implementation Partners (IPs), including local partners and regional partners in Singapore, Malaysia, and Brunei, ensuring alignment with project objectives, donor requirements, and YPII systems under the guidance of the Regional Project Manager.
• Manage the liquidation of advances from IPs, including invoice processing, journal entries in SAP, and maintenance of subsidiary ledgers for advances, deposits, instalment payments, and withholding tax, in compliance with YPII's financial and accounting policies.
• Maintain organized records of all IP agreements, reports, and correspondence in both digital and physical formats.
• Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across Implementation Partners (IPs).
• Coordinate financial support to IPs in the preparation of financial reports ensuring accuracy and timeliness.
• Review monthly financial reports for IPs, detailing expenditure and fund transfer status, and engage with budget holders to address discrepancies or take corrective actions.
• Conduct scheduled financial monitoring visits to IPs in coordination with Regional Project Manager and program staff, and document findings for follow-up and continuous improvement.

Planning, Budgeting and Monitoring

• Work closely with the Regional Project Manager, CO Grant Finance and Financial Accounting, relevant Country Office (CO) staff, and finance teams from implementing countries to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP.
• Maintain accurate records of approved project budgets and any subsequent modifications.
• Prepare monthly budget versus actual (BvA) reports, highlight variances, and coordinate with budget holders to ensure timely corrective actions.
• Prepare and consolidate and submit donor financial reports under the supervision of the Finance Project Lead, ensuring compliance with donor agreements.
• Collaborate closely with Finance Project Accountant team, and Program Unit to ensure accuracy and timeliness of financial reporting.
• Proactively follow up on donor queries and address any findings or recommendations, and ensure corrective actions are implemented across all implementing countries.

Project Closure, Audits and Risk Management:

• Conduct data cleansing in SAP prior to project closure, ensuring no outstanding Implementing Partner (IP) advances, open purchase orders, pending payment vouchers, parking journals, incorrect coded transactions, incomplete accounts receivable, or inter-company transactions.
• Provide financial data and documentation during internal and external audit fieldwork.
• Maintain and update audit action lists, and track follow-up actions from Finance and Administration audits.
• Ensure all audit findings are resolved and supported with documentation prior to closing the project code in SAP.

Other Tasks:

• Support month-end and year-end financial closing processes.
• Participate in project inception and coordination meetings.
• Perform other duties as assigned by the supervisor or Regional Project Manager.

Requirements for The Role:

Essential

• Bachelor's or Master's degree in Accounting, Finance, Business Administration, or Commerce.
• Minimum of 5 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
• Effective English language skills for professional communication, both verbal and written.
• Strong digital literacy, including advanced proficiency in Microsoft Excel and familiarity with accounting software.
• Prior experience with SAP is highly desirable.
• Demonstrated experience in managing donor-funded projects, preferably with donors such as KOICA, EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
• Proven experience in managing finance at the regional level, including oversight and consolidation of financial reports across multiple implementing countries.
• Experience in delivering financial capacity-building support to non-finance staff and sub-grantees.

Desirable

• Effective training and coaching skills.
• Strong analytical skills and financial problem-solving capabilities.
• Clear and adaptive communication skills, tailored to diverse audiences.
• Demonstrated ability to collaborate in multidisciplinary and multicultural environments.
• Strong team-building and motivational capabilities.

Please follow the link to the full role profile: JD Regional Finance Coordinator_Google Project_270126.docx

Location: Based at CO office Jakarta. It is important to note that YPII currently applies a mix of Working from Home and Working from Office arrangements.

Reports to: straight line to Finance Project Lead, dotted line to Regional Project Manager

Closing Date: May, 25th 2026

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than May, 25th 2026 to this link https://tinyurl.com/RPFCPlan

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.