About BukuWarung
BukuWarung is building the digital and financial infrastructure for micro and small businesses in Southeast Asia. We empower millions of MSMEs through payments, credit, and financial tools — helping them grow faster, safer, and more profitably.
Every QRIS Soundbox and EDC device we deploy has to be sourced, imported, and paid for on time — before it ever reaches a merchant. The Purchasing & Import Manager is the person who keeps that pipeline moving.
Why This Role Matters
Device rollout doesn't slow down for a stuck shipment or an unpaid vendor invoice. Non-strategic sourcing, BAU device ordering, and import coordination currently sit without a dedicated owner — which means delays get discovered late, not managed early.
This role owns that gap. You don't select vendors or negotiate strategic device pricing — Business Development does that. But once a vendor and price are agreed, you own everything that gets the order placed, paid, and through customs without drama.
What You Will Own
Non-Strategic Sourcing & Procurement
- Source and procure non-strategic items — device accessories, mini printers, and similar hardware.
- Negotiate pricing and terms directly with vendors for these items.
- Manage ongoing vendor relationships and supplier performance for non-strategic categories.
BAU Device Ordering
- Place recurring purchase orders for strategic devices (Soundbox, EDC) once vendor and pricing are agreed by BD.
- No vendor selection or price negotiation on these — this is execution against terms already set.
- Flag any deviation from agreed terms (pricing, MOQ, lead time) back to BD before proceeding.
Importation Coordination
- Maintain day-to-day communication with importation vendors and freight forwarders.
- Own resolution of importation disputes — customs holds, regulator issues, internal escalations — in real time.
- Track shipment and clearance status; escalate before delays become blockers.
Order & Payment Processing
- Process purchase orders end-to-end and manage vendor payment cycles.
- Maintain accurate PO and payment records for audit and reconciliation.
What Success Looks Like (First 3–6 Months)
- Zero missed BAU device order cycles due to process gaps on our side.
- Import disputes resolved without recurring executive escalation.
- Vendor payment cycle running on time, with a clean, auditable PO/payment trail.
- Non-strategic procurement costs tracked and at least one measurable negotiation win.
Who You Are
Experience
- 3–5+ years in purchasing/procurement and/or import-export operations.
- Hardware, electronics, or FMCG background preferred.
- Direct, hands-on experience with Indonesian customs clearance and freight forwarder relationships.
- Track record negotiating with vendors — not just processing POs against terms someone else set.
Capabilities
- Comfortable resolving disputes in real time — customs, vendor, or internal — without waiting for a template or escalation path to exist.
- Detail-oriented with PO and payment processes; nothing falls through the cracks.
- Clear communicator who keeps BD, Ops, and vendors aligned without needing to be chased.
Mindset
- Operator, not strategist — you execute reliably against terms someone else negotiates.
- Ownership over the full order-to-delivery chain, even across the parts you don't control (BD's pricing, forwarder's timelines).
- Proactive — surfaces problems before they become escalations.
Background Fit
Strong Candidates Typically Come From
- Purchasing & Import Manager / Officer roles in Indonesian manufacturing, hardware, or electronics companies.
- Import/export or customs coordination roles with direct procurement exposure.
- Procurement roles in fintech, payments hardware, or IoT device companies.
Not a fit: pure strategic sourcing/category management profiles without hands-on import/customs experience, or candidates who've only worked with pre-cleared, domestic-only supply chains.
Why Join BukuWarung in This Role
You'll own the operational engine that gets real payment devices into real merchants hands — sourcing, importing, and paying for the hardware that millions of MSMEs depend on. It's not a strategy seat; it's the seat that makes sure strategy actually ships.
