Project Management Admin

Responsibilities

• Support the PMO team in coordinating project activities, timelines, and deliverables
• Assist in preparing and maintaining project documents, trackers, meeting minutes, and reports
• Coordinate with internal teams to collect project updates, required information, and supporting documents
• Schedule project meetings, prepare meeting materials, and follow up on action items
• Monitor project progress and regularly update project trackers and timelines
• Collect, compile, and organize project-related data from relevant teams
• Prepare routine project status reports and presentations for internal stakeholders
• Assist in coordinating project onboarding, implementation, and handover activities
• Follow up with PICs regarding outstanding tasks, deadlines, and project requirements
• Maintain organized and up-to-date project databases and documentation
• Support cross-functional projects involving teams such as Commercial, E-Commerce, Operations, Warehouse, Technology, Finance, and Legal
• Assist the PMO team in improving project administration and documentation processes
  
  

Qualifications

• Bachelor's degree in Management, Business Administration, Communication, or a related field
• Strong organizational and administrative skills with good attention to detail
• Good communication and interpersonal skills, with the ability to coordinate with different teams
• Good time management and follow-up skills, with the ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office or Google Workspace, especially Google Sheets/Excel and Google Docs
• Comfortable preparing documents, reports, presentations, meeting minutes, and project trackers
• Basic understanding of project management concepts and processes
• Fast learner and willing to learn about project management, business processes, and e-commerce operations
• Proactive, detail-oriented, and responsible in completing assigned tasks
• Able to work independently as well as collaboratively in a team
• Adaptive and comfortable working in a fast-paced environment with changing priorities
  
  

If you're interested, you can apply for this job here or send your CV to [Confidential Information] with the email subject: Applicant: [Position] - [Full Name]

Thank you!