Job Summary:
TheProject Maintenance Coordinatorsupports the day-to-day operations of the Property Maintenance Project Manager by helping manage vendor relationships, coordinating projects, and ensuring smooth execution of property maintenance tasks. This role involves assisting with property inspections, preparing reports, tracking project progress, and facilitating communication between departments. The assistant plays a key role in ensuring maintenance projects are completed efficiently and that all relevant information is well-organized and communicated.
Key Responsibilities:
- Manage Maintenance & Repairs Monitor requests, select vendors, coordinate inspections, approve cost quotations, and create 3D designs for renovations or add-ons.
- Oversee Project Execution Schedule, supervise, and ensure quality completion of work while coordinating with vendors and project admin.
- Handle Documentation & Reporting Input data into Breezeway and Lark, manage invoicing, and keep the Project Manager informed.
Qualifications:
Education
- Background in Architecture, Engineering, Project Management, or a related field.
Skills
- Proficient in AutoCAD and architectural applications for 3D design, renovations, and property modifications.
- Strong organizational skills for task management, project tracking, and documentation.
- Familiarity with budgeting, expense tracking, and financial management.
Experience
- Administrative support experience in property management, maintenance, or project coordination.
- Hands-on experience coordinating with vendors, managing project schedules, and ensuring quality execution.
Attributes
- Excellent communication skills to collaborate with vendors, internal teams, and property owners.
- Ability to work efficiently in a fast-paced, project-driven environment.
