Production Coordinator

Delivery: What you produce

1. Weekly reports for Production Manager/Producer

2. Project deliverables following project schedule.

3. Priority task lists for artists

4. Agendas, note-taking and follow-up

5. Breakout schedules.

Measurements: How we measure it or what is your KPI

1. On-target completion of assigned tasks in line with project schedule

2. Clean and accurate tracking system

3. Efficient and effective communication across the production phases and departments

4. Project team feedback on Quarterly Production Team feedback survey.

Responsibilities: What you are regularly responsible for doing on your job

1. Distribute Assignment (from Lead/Supervisor) or notes (from client) to the team.

2. Assignment Tracking to maintain Development schedule, tracking of tasks and

progress.

3. Identify and report production issues.

4. Follow up issues.

5. Distribute information to related PIC on the team.

6. Schedules meeting with client (Episodic Launch and Incidental Meetings).

7. Receipt of materials to and from the client (or from freelancers)

8. Preparing the priority list based on urgency and schedule line up and follow up on any

notes required to be implemented in timely manner

9. Coordinating the schedule of notes and approvals from Supervisors

10. Managing shipment:

a. Liaising with Leads and Supervisors ensuring all materials

b. Coordinating notes completion from key contributors

c. Ensuring all required materials for shipment are completed on time

d. Conducting prep call and launching package to overseas team

11. Tracking any ticketing during animation and coordinating technical queries with CG

proactively and in a timely manner

12. Weekly dashboard reporting to enable the submission of the weekly client status

report.

Knowledge:

1. Good understanding of schedules and deadlines; project management techniques.

2. Good understanding in manpower calculation

Experience:

1. Previous Production experience required, ideally in an animation environment and

likely to have been a successful Production Assistant.

2. Experienced in database work and maintaining tracking documents.

Technical skills:

1. Microsoft Office, in particularly Excel and Outlook.

2. Ability to use asset tracking software e.g. Autodesk's Shotgrid

Behaviors:

1. Communication

2. Time Management

3. Multitasking

4. Critical thinking

5. Detail Oriented

6. Problem solving

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