Job Description:
Purchasing & PO lifecycle management
- Own end-to-end PO lifecycle: PR intake and validation PO creation approval routing delivery tracking GR confirmation
- Validate all incoming purchase requests against contract terms before creating POs in the procurement system
- Centralise and standardise order placement practices across all BUs to ensure consistency, traceability, and audit readiness
- Route POs for management approval based on defined value thresholds monitor approval status and escalate delays promptly
- Coordinate with vendors on delivery schedules follow up proactively on delayed or incomplete orders
- Liaise with business requestors to confirm goods and services received and obtain GR sign-off within SLA
- Coordinate with Finance Ops (AP) to ensure 3-way matching (PO + GR + invoice) is completed before payment is processed
- Produce weekly PO status reports - open items, SLA performance, pending approvals - for Head of Finance review
Contract development & lifecycle management
- Manage contract development through all lifecycle stages: drafting, revision, legal and management approval, execution, filing, and distribution
- Ensure all contracts meet insurance, bonding, and legal requirements maintain complete and audit-ready internal records for every contract
- Administer all active contracts: calendar key milestones, notify responsible parties of upcoming deliverables, renewals, or expirations, and ensure all contractual obligations are met on time
- Identify and escalate contract performance issues, non-compliance, or risk exposures to the Head of Finance and relevant stakeholders
- Maintain the contract register: track status, expiry dates, renewal pipelines, and usage for all active vendor agreements
- Serve as the professional liaison between procurement, internal departments and external vendors throughout the contract lifecycle
Team leadership & governance
- Lead and develop a team comprising Purchase Order Officers and a Contract Management Officer set priorities, manage workload distribution, and monitor team performance
- Conduct regular one-on-ones and performance reviews build team capability through coaching, process documentation, and on-the-job training
- Ensure team processes are SOP-compliant and audit-ready support QA/QC Compliance audits and implement findings within the team
- Drive a culture of accuracy, accountability, and continuous improvement within the purchasing and contract management functions
Requirements:
- Bachelor's degree in Business Administration, Supply Chain Management, Law, Finance, or a related field
- Minimum 5-7 years of experience in purchasing, procurement operations, or contract management - with at least 2 years in a supervisory or team lead capacity
- Demonstrated experience managing high-volume PO environments (100+ POs/month) across multiple business units or stakeholder groups
- Hands-on experience with contract lifecycle management: drafting, negotiation, approval workflows, and active contract administration
- Familiarity with formal procurement processes including RFQ, RFP, and Invitation to Bid (ITB) procedures
- Strong working knowledge of procurement systems (SAP, Oracle, or equivalent ERP/procure-to-pay platforms)
- Solid understanding of the procure-to-pay cycle including PR, PO, GR, and 3-way matching
- Understanding of basic legal and compliance requirements in vendor contracts (insurance, bonding, WHT, VAT)
- Proficient in English (written and spoken) - required for cross-functional, agency, and regional communication
