Procurement Supervisor

Position Overview

Responsible for managing the acquisition of medical equipment, pharmaceuticals, consumables, and hospitals supplies while ensuring cost effectiveness, quality , and compliance with healthcare regulations. This role involves developing supplier relationships, negotiating contracts, and ensuring timely procurement to support.

Key Outcomes

• Ensure all medical equipment, pharmaceuticals, and consumables are procured and delivered on schedule to support hospital operations and patient care.
• Optimize procurement processes to achieve cost savings while maintaining quality standards.
• Ensure procurement expenses align with the hospital project budget.
• Procure product that meet hospital safety, quality, and regulatory requirements.
• Maintain full documentation and traceability for audits and inspections.
• Establish reliable relationships with reputable suppliers to secure the best value, quality, and service.
• Implement long-term contracts to ensure continuity and stability in the supply chain.
• Minimize stockout and overstock situations by implementing effective procurement planning.
• Coordinate with hospital departments to align procurement with operational needs.
• Identify and manage risks related to supply chain disruptions, price fluctuations, and quality issues.
• Develop alternative sourcing strategies to prevent procurement delays.
• Secure favorable terms in procurement contracts, including pricing, warranties, and delivery timelines.
• Monitor supplier performance and enforce contract terms to ensure compliance.
• Implement green procurement strategies to support environmental sustainability.
• Ensure ethical sourcing by working with suppliers that meet labor and ethical standards.

Primary Duties and Responsibilities

• Develop and implement a procurement plan aligned with hospital project timelines and budget.
• Identify the medical equipment, consumables, and infrastructure materials required for the hospital.
• Conduct market research to source the best suppliers, pricing and quality products.
• Identify, evaluate, and select reliable suppliers for medical equipment, pharmaceuticals, and construction materials.
• Establish long term relationships with key vendors to ensure a stable supply chain.
• Monitor supplier performance, ensuring adherence to contract terms, delivery schedules, and quality standards.
• Negotiate contract with vendors to secure the best prices, warranties, and service agreements.
• Ensure procurement contract comply with hospital regulations and legal requirements.
• Manage contract execution, renewals, and compliance throughout the hospital project lifecycle.
• Develop and monitor procurement budgets to ensure cost effective spending.
• Identify cost saving opportunities while maintaining high quality standards.
• Implement competitive bidding processes to achieve optimal pricing and value.
• Ensure all procured items comply with healthcare and hospital regulations.
• Maintain documentation and records for audit and regulatory inspections.
• Work closely with legal team to ensure procurement processes align with hospital policies .
• Coordinate the timely delivery and installation of medical equipment and hospital supplies.
• Work with logistics providers to manage shipping, customs clearance, and warehousing.
• Implement inventory control measures to avoid stock shortages or excess.
• Identify and mitigate procurement risks such as supplier delays, price fluctuations, or regulatory changes.
• Ensure quality checks and inspections for all purchased equipment and material before installation.
• Develop contingency plans for emergency procurement needs.
• Collaborate with hospital project manager, medical teams, and construction teams to align procurement with operational needs.
• Provide regular reports on procurement progress, cost analysis, and supplier performance to senior management.
• Act as the key liaison between vendor and hospital leadership to resolve procurement related issues.

Selection Criteria

Essential

• A Bachelor's in Pharmacy, Supply Chain Management, Business Administration, Healthcare Management or related Engineering field.
• 3 years experience in procurement for hospitals or healthcare facility project.
• Strong knowledge of medical supply chains, ERP systems, and procurement software.
• Understanding of healthcare procurement laws, quality standards, and compliance requirement.
• Negotiation, problem solving, and strong stakeholder management.