About the Role
We are looking for a meticulous and detail-oriented Procurement Specialist to support our Brand Experience Department. The ideal candidate will handle administrative and financial processes, ensuring smooth operations from vendor registration to invoicing.
Key Responsibilities
- Manage the end-to-end procurement process, including purchase requisitions, quotation requests (RFQ), vendor selection, purchase order (PO) creation, and delivery follow-up.
- Source, evaluate, and onboard new vendors while maintaining accurate vendor master data and documentation.
- Coordinate with internal stakeholders to ensure timely procurement of goods and services based on project and operational needs.
- Negotiate pricing, payment terms, and delivery schedules with vendors to achieve cost efficiency and service quality.
- Monitor purchase order status, track deliveries, and resolve any procurement-related issues with vendors.
- Verify vendor invoices against purchase orders and supporting documents to ensure accuracy before payment processing.
- Ensure all procurement documents are complete, compliant with company policies, and properly archived.
- Maintain strong relationships with vendors and monitor vendor performance, including quality, responsiveness, and delivery timelines.
- Prepare procurement reports, spending analysis, and vendor performance reports to support management decision-making.
- Ensure procurement activities comply with internal policies and maintain accurate records with minimal documentation errors.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, or a related field.
- 1–3 years of working experience in Procurement, Purchasing, Supply Chain, or related administrative roles (fresh graduates with relevant internship experience are welcome to apply).
- Experience handling vendor management, purchase orders, sourcing, or procurement administration is an advantage.
- Proficient in Microsoft Excel (Pivot Table, VLOOKUP/XLOOKUP, and other functions) and familiar with ERP or procurement systems (e.g., SAP, Oracle, Microsoft Dynamics).
- Strong negotiation, communication, and vendor relationship management skills.
- High integrity in handling procurement transactions and confidential vendor information.
- Highly detail-oriented, organized, and able to manage multiple procurement requests simultaneously.
- Intermediate to advanced English communication skills, both written and verbal.
