Assist in preparing, organizing, and maintaining procurement documents, including Quotations, Purchase Orders (PO), Invoices, and Handover Reports (BAST), ensuring proper documentation and filing.
Support the procurement team in collecting and following up vendor quotations through the Request for Quotation (RFQ) process.
Prepare price comparison and specification analysis reports from multiple vendors to support procurement decision-making.
Input and update vendor information, procurement records, and purchasing status accurately in procurement systems and/or Excel databases.
Assist in monitoring procurement progress and maintaining procurement trackers to ensure timely updates and reporting.
Prepare and organize supporting documents required for internal reporting, audits, and compliance purposes.
Coordinate with internal stakeholders and vendors to obtain necessary procurement-related information and documentation.
Perform administrative and operational support tasks related to procurement activities as assigned by the supervisor.
Requirements
Final-year student or fresh graduate from Business Administration, Management, Industrial Engineering, Supply Chain Management, Accounting, or related fields.
Strong attention to detail and good organizational skills in handling documents and data.
Proficient in Microsoft Excel or Google Sheets, including basic formulas, data organization, and reporting.
Good analytical and problem-solving skills, with the ability to compare prices, specifications, and procurement-related information.
Able to work independently as well as collaboratively in a team environment.
Eager to learn about procurement processes, vendor management, and supply chain operations.
Able to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
Familiarity with procurement, purchasing, or administrative processes is a plus.
Available to commit to a full-time internship for a minimum period of 3–6 months.
