Procurement Assistant Manager - Manager

4-6 Years

Job Description

Job Description

Strategic Sourcing & Commercial Negotiation:

Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.

Vendor & SOP Governance:

Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.
Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Legal, Tax & Regulatory Compliance:

Oversee Request for Proposal (RFP) and Request for Quotation (RFQ) processes.
Ensure vendor legal compliance, validity of advertising permits, and local tax compliance (PPh and VAT).

ERP System & Cost Control:

Oversee accurate creation, issuance, and archiving of Purchase Orders (POs) within Oracle ERP.
Prepare periodic OOH rental cost summary reports for management review and internal audit purposes.

Service Validation & Invoice Approval:

Verify and validate vendor invoices against Minutes of Handover (BAST) and photo documentation submitted by the Field Operations team prior to payment authorization.

Qualifications

Minimum Bachelor's degree in Management, Business, Accounting, Engineering, or a related field.
Minimum 4–5 years in Procurement/Sourcing, with at least 2 years in a Supervisory or Assistant Manager capacity (experience in a Marketing/Advertising Agency or Brand-side is preferred). Technical Skills:

Proficient in ERP Procurement systems (preferably Oracle).
Advanced MS Excel skills (VLOOKUP, Pivot Tables, financial/commercial reporting).
Good understanding of commercial contract drafting, advertising permits, and Indonesian taxation (PPh & VAT)