Job Description
Delonix Group Indonesia is looking for an Engineering & Procurement Admin/Assistant to support our Engineering and Procurement team in managing project documentation, procurement administration, supplier coordination, and cross-departmental communication.
This role is suitable for candidates who are detail-oriented, organized, responsible, and interested in growing within the hotel, construction, engineering, or supply chain industry.
Key Responsibilities
Document & Process Management
- Organize and archive project documents, including contracts, quotations, BOQ, technical specifications, acceptance forms, and change orders.
- Assist in preparing tender documents, purchasing requests, and purchase orders.
- Maintain project tracking documents, including supplier lists, quotation comparison tables, payment progress, and material delivery records.
- Prepare meeting minutes and follow up on action items with related parties.
Procurement Support
- Assist the Procurement Manager in supplier screening and information collection, including supplier qualifications, samples, and quotations.
- Follow up on RFQ feedback, quotations, and sample submissions.
- Track material delivery schedules and coordinate arrivals through phone, email, and WhatsApp.
- Maintain and update the supplier database.
Engineering Coordination
- Coordinate appointments and document exchange between suppliers, contractors, and internal teams from the office.
- Receive, organize, and follow up on project progress and issue lists submitted by Project Managers.
- Assist in preparing acceptance documentation, including material entry forms and quality records.
Administration & Translation
- Translate routine documents and emails between Indonesian and English.
- Handle reimbursement documents, invoice filing, and cross-departmental administrative coordination.
Requirements
- Minimum Diploma or Bachelor's Degree, preferably from Engineering Management, Civil Engineering, Hospitality Management, Business Administration, Supply Chain, or related fields.
- 1–2 years of experience as an Administrative Assistant, Project Coordinator, Procurement Admin, or Procurement Support.
- Experience in hotel, construction, engineering, or project-related industries will be an advantage.
- Outstanding fresh graduates are welcome to apply.
- Intermediate English proficiency or above is required, especially for drafting business emails and reading technical documents.
- Basic Mandarin skill is a plus, but not mandatory.
- Proficient in Microsoft Office, especially Excel, including VLOOKUP and Pivot Table.
- Familiar with Word, PowerPoint, email communication, and WhatsApp coordination.
- Detail-oriented, responsible, proactive, and well-organized.
- Able to handle multiple tasks and work under pressure.
- Good filing and documentation habits.
- Stable working attitude and willing to grow with the company for the long term.
Reporting Line
This position reports directly to the Engineering & Supply Chain Lead and functionally supports the Engineering Manager and Procurement Manager.
Why Join Us
- Opportunity to be involved in hotel development and project support.
- Exposure to Engineering, Procurement, and Supply Chain functions.
- Career growth opportunity in a fast-growing hospitality group.
- Professional working environment with cross-departmental collaboration.
