Procurement and vendor management coordinator

Company Description

PT. AGL Shipping Indonesia as a member of the MSC Group. We are looking for a Procurement & Vendor Management Coordinator to support our shipping agency operations through effective procurement, vendor management, cost control, and service quality.

Key Responsibilities

• Manage procurement of goods and services required for vessel operations and shipping agency activities.
• Full support and direct report to Indonesia Head of Shipping Agency Operations in sourcing, evaluating, negotiating, and maintain relationships with vendors, suppliers, subcontractors, and local agents across Indonesian ports.
• Obtain and compare quotations to ensure competitive pricing, quality, and timely delivery.
• Coordinate procurement requirements for vessel husbandry, crew services, spare parts, fresh water, bunker coordination, transportation, accommodation, port services, and other operational needs.
• Maintain an updated approved vendor/supplier database and monitor vendor performance.
• Negotiate commercial terms, payment conditions, service agreements, and rates with vendors.
• Monitor procurement costs against approved budget, quotation, EPDA, and Disbursement Account (DA).
• Ensure all purchases and vendor appointments comply with company procedures, QHSE requirements, and applicable regulations.
• Coordinate with Operations, Finance, Commercial, and local agents to ensure smooth procurement and payment processes.
• Verify vendor quotations, invoices, supporting documents, and service completion before submission to Finance.
• Conduct regular vendor performance reviews, cost benchmarking, and market surveys.
• Identify opportunities for cost saving, supplier consolidation, and operational efficiency.
• Support in resolving vendor-related issues, service failures, and commercial disputes.

Qualifications & Experiences

• Bachelor's Degree in Maritime Background, Supply Chain Management, Logistics, or related field.
• Minimum 3–5 years of experience in procurement, purchasing, vendor management, logistics, shipping, or maritime operations.
• Experience in shipping agency, port operations, marine services, or vessel husbandry is highly preferred.
• Good understanding of procurement processes, vendor negotiation, cost control, and supplier evaluation.
• Strong negotiation, communication, coordination, and problem-solving skills.
• Good command of English and Bahasa Indonesia, both written and spoken.
• Proficient in Microsoft Office, particularly Excel.
• Strong attention to detail, integrity, and ability to work under pressure and tight operational deadlines.
• Willing to coordinate with vendors and operational teams across multiple Indonesian ports.
• Proactive, commercially aware, and customer-oriented with a strong commitment to service quality.

Why join AGL

• A leadership role with real autonomy — authority over staff, budgets and operational decisions
• A growing maritime division backed by a Global group with operations in 55+ countries
• Opportunities for career development across Africa and Asia
• A dynamic, entrepreneurial environment where performance is recognised