Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier's participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)
Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
Generate and submit contract draft to relevant Category Managers Logistics
Conduct research on market price for new requirements in support of Procurement Budgeting cycle
Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material
Spot Buy and Fast Track Purchasing
Perform follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement
Identify prospective suppliers transportation from preferred supplier list / market research / Competent Division's suggestion
Prepare and issue RFx documents and facilitate communications between internal stakeholders and suppliers
Perform quantitative and qualitative supplier proposal assessment and develop supplier transportation shortlist
Analyze quotation from shortlisted suppliers transportation and conduct meeting to negotiate quotation
Perform responses and awards to supplier transportation based on negotiation results and initiate approval to authorized approvers as part of QCF process
Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager Logistic
Gather supplier's documentations required to make request for new supplier master data creation
Facilitate communication with supplier transportation to confirm participation in RFQ session, including sending RFQ invites to selected suppliers transportation and consolidating RFQ responses
Monitor expected delivery date and support follow-up communication with suppliers for updates
Service Management & Continuous Improvement
Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates
Proactively search and communicate category specific news and trends to Category Management Team
Support Category Manager Logistic in identifying opportunities for continuous process improvement and increasing overall process effectiveness
Provide qualitative and quantitative feedback to Category Managers Logistics on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.
Develop effective working relationships with key internal and external stakeholders
Audit & Compliance
Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order
Drive consistent implementation of the organization's policies, processes and business practices to ensure compliance
Support auditors and legal authorities with the required information
Requirements
Advanced proficiency in Microsoft Excel, with the ability to analyze and manage large datasets.
Ability to work effectively under tight deadlines and pressure.
Strong learning agility and willingness to adapt quickly.
Excellent analytical and systematic problem-solving skills.
Strong presentation skills, including preparing QCF presentations for top management.
Ability to draft vendor agreements using legal-approved templates.
Good communication, negotiation, and stakeholder management skills.
