Personal Assistant to Director

Responsibilities :

• Handling schedules for BOD by maintaining an organized and up to date calendar.
• Coordinating executive communications, including taking calls, responding to emails, and liaising with clients and colleagues, ensuring professional and timely responses.
• Performing front desk duties such as welcoming guests, answering general inquiries, and directing calls or visitors to the appropriate parties.
• Resolving meeting conflicts efficiently while prioritizing the needs of multiple stakeholders.
• Organizing and coordinating company events, meetings, and other special projects as required.
• Managing travel arrangements and providing relevant background information in advance.
• Handling expense reports and reimbursements for executive
• Assisting in the planning and execution of executive led projects and initiatives.
• Supporting the executive team in ad hoc special projects and other administrative duties.
• Monitoring and maintaining office supplies, especially stationery (ATK), ensuring sufficient stock and timely replenishment.
• Supporting HR administrative functions as needed.
• Managing correspondence with internal departments, external partners, and government institutions in a professional and timely manner.
• Preparing and maintaining reports, documentation, and meeting minutes for management review.

Requirement :

• Minimum 3 years of administrative experience supporting C-level executives.
• Bachelor's degree in business administration, Management, or a related field.
• Proven experience as a Personal Assistant, Secretary, or similar role.
• Excellent organizational and multitasking skills with attention to detail.
• Able to write and speak English fluently.
• Excellent computer literacy, proficient in Microsoft Office and various digital applications/tools.
• Fast, accurate, neat, honest, friendly, and capable of multitasking effectively.
• Strong communication and interpersonal abilities.
• Willingness to travel when required.
• Demonstrates professionalism, integrity, and confidentiality.