Personal Assistant to Chief Operating Officer

3-5 Years

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Early Applicant

Job Description

Responsibilities

Serve as the first point of contact for the COO, managing correspondence, calls, and scheduling in a professional manner.
Own and manage the COO's calendar, appointments, and travel arrangements to ensure smooth daily operations.
Prepare meeting materials, agendas, and presentations; take minutes and follow up on action items.
Collect, compile, and organize operational data into clear reports and executive summaries.
Coordinate cross-functionally with internal departments, suppliers, and external stakeholders on behalf of the COO.
Conduct research, benchmarking, and data compilation relevant to the COO's agenda.
Collate and file expenses, ensuring accurate financial documentation.
Handle confidential correspondence and information with full discretion.

Requirements

Bachelor's degree in Business Administration, Management, International Relation, Mass Communication, or related field (preferred).
Minimum 3 years of experience as a Personal or Executive Assistant, preferably supporting C-level executives.
Advanced proficiency in MS Office especially Excel (pivot tables, formulas, structured reporting) and G-Suite.
Strong numerical literacy; able to compile and present data in a clear, structured manner.
Fluent in English and Indonesian, written and verbal.
Proactive, organized, and calm under pressure with shifting priorities.
Demonstrates tact and discretion when handling sensitive and confidential matters.