Our client is a villa-development company based in Kerobokan, Bali. They are seeking a highly capable Personal Assistant to support both their family household and multiple businesses. The ideal candidate is exceptionally organised, proactive, and able to manage a wide range of administrative, household, and family-related responsibilities with professionalism and discretion. This role requires someone who thrives in a dynamic environment, communicates clearly, anticipates needs before they arise, and can confidently manage tasks, people, and schedules across both personal and business domains.
Requirements:
- Minimum 2 years of experience as a Personal Assistant or in a concierge/organisational role within a hotel or similar business
- Strong task management and communication skills
- Excellent English (spoken and written) is essential
- Extremely proactive mindset with the ability to think ahead and always stay productive
- Experience as a Personal Assistant, Executive Assistant, Concierge, Hotel Guest Relations, or similar organisational role
- Highly organised, detail-oriented, responsible, and efficient
- Ability to manage multiple tasks simultaneously and prioritise effectively
- Confidence using organisational apps and digital tools (e.g., Trello, email, calendars)
- Comfortable overseeing staff and giving direction when required
- Ability to work closely with a family while maintaining a positive, professional attitude
- Must love dogs and be comfortable assisting with their care
- Discreet, trustworthy, and capable of handling confidential information
Key Responsibilities:
Household Management
- Oversee all household staff, including housekeepers, cleaners, chef, driver, and casual workers.
- Ensure all staff complete tasks correctly and maintain high standards.
- Create and maintain household task lists and schedules.
- Organise dry cleaning, home maintenance, repairs, and household errands.
- Manage purchasing of household supplies, groceries, online orders, medical supplies, and more.
- Assist with the care and coordination of two dogs, including feeding, walking, grooming appointments, and vet visits.
- Continuously find ways to improve household organisation, efficiency, and cleanliness.
Family Support & Children's Coordination
- Communicate with the children's schools regarding events, timetables, meetings, requirements, and necessary paperwork.
- Manage school schedules, extracurricular activities, pickups, drop-offs, and transport coordination with the driver.
- Organise family activities, appointments, outings, and travel preparation.
- Proactively arrange health-related tasks such as supplements, appointments, routines, and overall family wellbeing.
Business Administration & Executive Support
- Manage and organise business meetings, calendars, appointments, and reminders for both principals.
- Assist with tasks related to multiple companies and ongoing projects.
- Book hotels, restaurants, activities, and business travel arrangements.
- Handle online payments, petty cash, and monthly reconciliation of receipts.
- Maintain digital organisation through tools such as Trello, email, WhatsApp, calendars, and digital filing systems.
- Ensure deadlines are consistently met by remaining proactive, anticipating requirements, and addressing needs before they arise.
