We are seeking a detail-oriented and organized Office Administrator to manage, control, and maintain all company and project documents in a systematic, accurate, and timely manner. The role ensures that all documentation complies with company procedures, contractual requirements, and applicable regulations.
Key Responsibilities
- Manage and control all incoming and outgoing documents (hardcopy and softcopy) in accordance with document control procedures.
- Maintain document registers, tracking logs, and document numbering systems.
- Ensure documents are properly reviewed, approved, distributed, and archived.
- Coordinate with internal departments and external parties regarding document submission, revision, and approval status.
- Control document versions and ensure only the latest approved documents are in circulation.
- Prepare and maintain project documentation records, including correspondence, drawings, reports, and certificates.
- Support audits by ensuring document completeness and traceability.
- Ensure confidentiality and security of company and project documents.
- Assist in preparing periodic reports related to document control status.
- Ensure compliance with company SOPs, contractual requirements, and applicable regulations.
- Perform other duties related to document control as assigned by management.
Qualifications
- Minimum Diploma (D3) or Bachelor Degree (S1) in Administration, Engineering, Management, or related fields.
- Minimum 25 years of experience as a Document Controller, preferably in project-based industries.
- Strong understanding of document control systems and procedures.
- Highly organized, detail-oriented, and able to manage multiple documents simultaneously.
- Proficient in MS Office (Word, Excel, PowerPoint) and document management systems.
- Good communication and coordination skills.
- Able to work independently and as part of a team.
- Able to communicate in English (is a MUST), both written and spoken, is an advantage.
- Experience in Mining, Oil & Gas, or Engineering/Construction industries is a plus.
