We are looking for a reliable, detail-oriented, and organized individual to support daily administrative and financial operations. This role is a blend of general administration and basic accounting support. The ideal candidate will handle daily administrative tasks and assist with fundamental bookkeeping and financial tracking to ensure smooth office and financial operations. Proficiency in English and familiarity with financial tools are essential.
Key Responsibilities
General Administration: Handle daily administrative tasks including filing, data entry, and document control. Manage incoming and outgoing correspondence (email, courier, mail). Maintain proper records for contracts, invoices, licences, and suppliers. Prepare basic reports, schedules, and summaries as required.
Basic Accounting & Finance Support: Assist with accounts payable (AP) and accounts receivable (AR) records. Prepare invoices and follow up on payments. Organise receipts and expenses for accountant/bookkeeper. Perform bank and financial reconciliations regularly. Track and manage cash flow by monitoring transactions. Support monthly closings and help prepare simple financial reports.
Software & Data Management: Maintain and update financial spreadsheets and accounting databases. Support the use of accounting software (e.g., Xero, Zoho, QuickBooks, Excel, Google Sheets).
Requirements
Must-Have Requirements
Proven experience in a similar administrative or financial support role
Proficient in English, both written and verbal (will be working with foreign clients)
Basic understanding of accounting and finance principles
Solid experience using advanced Excel formulas (e.g., VLOOKUP, INDEX-MATCH, IFERROR, SUMIFS, PivotTables, conditional formatting) for financial analysis and reporting
Proficient in Google Sheets and accounting software (Preferred to have experience with Xero)
Strong attention to detail, organizational skills, and time management
Ability to work independently, take initiative, and meet deadlines
Proactive attitude and open to discussion for continuous process improvement
Nice-to-Have Requirements
Experience as a Virtual Assistant
Additional language skills relevant to the business context
