About Us
Ematic Solutions is pioneering Southeast Asia's AI Agency model, moving beyond a traditional digital agency to a company engineered for the AI age. Our mission is to infuse AI into everything we do, helping organizations build and optimize high-ROI digital ecosystems. We are a profitable, scalable business with a deep technical DNA and an AI-native workforce. We're looking for AI-savvy, forward-thinking individuals who are excited to shape the future of marketing with us.
What's The Gig
In this role, you'll be part of a lean, innovative, and profitable team that's engineered for the future of marketing. You'll work hands-on with AI-powered tools, scalable service models, and multi-market campaigns, delivering real impact for leading organizations. Expect a fast-paced environment where you'll learn, experiment, and grow as we embed AI into everything we do from strategy to execution.
Your Responsibilities Will Include:
- Assist in billing, invoicing, and accounts receivable follow-ups, ensuring timely and accurate financial records.
- Support contract preparation and documentation for vendors, clients, and internal teams.
- Liaise with legal and accounting firms on compliance and administrative documentation.
- Maintain and update internal trackers and reports using Google Sheets and Excel, with attention to data accuracy.
- Coordinate vendor onboarding and payment tracking, including invoice reconciliation.
- Handle day-to-day administrative tasks such as scheduling, travel coordination, office procurement, and document filing.
- Plan and support company events, team outings, and internal initiatives.
- Maintain and regularly update the National Holidays calendar for each market.
What we're looking for
- Available for a full-time 6-month paid internship
- Final-year student or recent graduate in Business, Finance, Accounting, Management, Economics, or related fields such as Human Resources, Public Administration, or Supply Chain from a recognized institution in Southeast Asia.
- Strong time management and multi-tasking capabilities; able to juggle multiple responsibilities with accuracy and calm under pressure.
- Proficient in Google Suite and Microsoft Excel; capable of using formulas, filters, and basic data organization tools.
- Highly detail-oriented, with a structured and proactive mindset.
- Strong communicator with the ability to work well within and across teams.
- Comfortable working with evolving processes and taking initiative when needed.
- Able to handle confidential documents with professionalism and discretion.
- Eager to grow and take on expanded responsibilities as the company evolves.
- Interest in and familiarity with AI tools (e.g., ChatGPT, Gemini) and a basic understanding of AI concepts such as LLMs, prompting, and AI agents. You'll have opportunities to apply these skills in real projects and grow your expertise with us.
- Proficiency in Mandarin, with the ability to communicate effectively in both writing and speaking
What We Offer
- Real-world exposure tofinance operations, vendor management, and legal coordination
- Opportunity to take ownership of internal processes and tools.
- Competitive internship compensation.
- Open and collaborative company culture with flat hierarchies.
- A chance to grow with the company with potential forinvolvement in larger projects or transition into a full-time role.
- Work alongside a diverse, regional team from different countries and cultures.
